Purchasing software and assigning a license

This use case describes how to purchase a software application and automatically assign a license to it.

Scenario

Calbro Services has an enterprise license for Microsoft Office, which gives all employees access to Microsoft Word, Microsoft Excel, Microsoft Power Point, and Microsoft Outlook. However, because only a few people require Microsoft Visio, this software is purchased only as required.

Workflow

The following table describes the actions that are taken to purchase and license a software application:

Console	User	Action	Reference
Contract Management console	Contract manager	Create a software license contract for Microsoft Visio and set the status to Executed.	Creating-a-software-license-contract
Purchasing console	Configuration administrator	Create a purchase requisition for Microsoft Visio. On the License Certificate tab of the line item, select a Per Instance license type and complete the required fields. Submit the purchase requisition for approval.	Creating-purchase-requisitions Creating-purchase-requisitions
Approval Central	Requester's manager	Select the purchase requisition and approve it.	Approving-the-purchase-requisition
Purchasing console	Purchasing agent	Create the purchase order. Searches for the orders to place. View the orders and place them.	Managing-purchase-orders
Receiving console	Configuration administrator	Search for the purchase order and receive the item.	Receiving-and-returning-purchase-items
	Customer	Install the software application.
Manage License Jobs console	Contract manager	Create a license job for the Per instance license type. Run a license job. The license job automatically assigs the license to the purchased item.	Managing-jobs-that-automatically-attach-CIs-to-license-certificates

Result

Microsoft Visio is purchased and a license is automatically assigned to it.

Benefit

For the new software items that are purchased the license is automatically assigned and you can monitor the software usage of the new software items.