Mapping all fields in the Create Work Order form

Before you begin

Make sure you are familiar with the following activities:

• How to add a service 
• How to attach a workflow to a service
• How the Workflow Designer works
• How to create a simple workflow
• How input mapping works
• How to observe service reports

To map all fields in the Create Work Order form

1. Log in to the Catalog console and create the service Create Work Order; see How to add a service.
   
2. Create a workflow for the service; see How to create a simple workflow and How to attach a workflow to a service.
3. Open the workflow and add the Build Input Set activity to the canvas. 
   Build Input Set enables you to support all fields in the Create Work Order activity.

4. On the INPUT MAP pane, specify the Key-Value pairs.
   
   You can use characters, integers, date/time or time values. Embed all the values, except for integers, in double quotation marks.

   Important

   Do not copy and paste the text values for parameters that require a text string input as the results may vary. You must manually enter the text values for parameters.

5. Add the Create Work Order activity.
   
6. On the INPUT MAP pane, fill in the required fields:
   - Connection ID (for example, HelixITSM Default)
   - Login ID (for example, Login Name)
7. Click Other Fields, under Activities, select Build Input Set > Output > Inputs.
   
8. Click Save.
9. Approve and publish the Create Work Order service.

Although one Build Input Set supports 10 fields in BMC Helix ITSM, you can chain as many Build Input Sets as you want. In the following example, by chaining two Build Input Set blocks, we can set up to 20 form fields from BMC Helix ITSM:

1. Add one more Build Input Set to the canvas.
2. In the Label field, give it a name different from the first Build Input Set.
   We have named the second block Build Input Set 1.
   
3. Specify the Key-Value pairs for Build Input Set 1.
4. For Build Input Set 1, on the INPUT MAP pane, click Input Set1 > under Activities, select Build Input Set > Output > Inputs.
5. Click Save.
   You have chained the output of Build Input Set to Build Input Set 1.
6. For Create Work Order, click Other Fields, under Activities, select Build Input Set 1> Output > Inputs.
   
7. Click Save.

To verify that all the Work Order fields are mapped

1. Log in to the end-user console, and search and request the Create Work Order service.
   
2. Log in to BMC Helix Digital Workplace Catalog and open the service request report and copy the service ID; see How to observe service reports.
   
3. Open the Work Order interface form in BMC Helix ITSM by using the following URL: https://serverName:port/arsus/forms/serverName/WOI%3AWorkOrderInterface_Create
4. In the WorkOrder_ID field, specify the service ID of Create Work Order.
5. Click Search.

All the fields available in the Create Work Order form are mapped to the Work Order interface form.