Generating charge-back invoices

Before you begin

In the Manage Costs form, if you have not yet generated charge-back entries for the current period, see To generate a list of charge-back entries.

To generate charge-back invoices

1. In Mid Tier, in Asset Management Console, in the navigation pane, select Functions > Manage Costs.
2. Click Reports.
3. In the Cost Management Reports dialog box, select a company.
4. Depending on whether you have made changes to charge-back entries, perform the following steps:
   • If you have not made any changes to charge-back entries for the current period, skip to step 8 to print the invoice.

   • If you have made changes to the charge-back entries, select an option from the Generate Option field. These options generate charge-back entries for split cost centers. You can retain or discard any adjustments that you made in the current time period.

     • Preserve Adjustments — Retains any changes that you made to charge-back entries in the current period. This setting updates the charge-back entries for the current period and retains any adjustments.

     • Remove Adjustments — Discards any changes you made to charge-back entries in the current period. This option removes any adjustments for the current period, and regenerates the charge-back entries based on the cost entries for the current period. 

       Important

       To generate a record of adjustments before you remove them, generate an Adjustment Report before you select this option.

     • Calculate Split Allocation for Adjustments — Generates the charge-back entries based on the adjustments to split cost centers.

     
     

     Important

     If your charge-back entries include split cost centers, you do not see information about these cost centers in the table. Details about split cost centers appear in the Allocation To and Allocation From rows in the Charge-back Invoice.

      

5. Click Generate Costing Entries.
6. Respond to the confirmation message by clicking OK. 
   The most recent process that you have run appears at the top of the Process Log table. If an entry appears with a status of Done With Message in the Process Log table, you can view the process messages to get more information. See Viewing-and-printing-process-messages.
7. Click the Step 2: Print Reports tab.
8. Select options for the invoice.
   • For Period Start Date and Period End Date, specify the dates for the beginning and the end of the period for which you want to print the invoice.
   • If you want the invoice to include information for a specific cost center, specify the name of the cost center. If you want it to include the information for all cost centers, leave the Cost Center field blank.
9. To generate the report, select Charge-back Invoice.
   You can also generate other reports. For more information, see Generating-charge-back-reports.
10. Click Print Report.
11. In the Enter Values dialog box, for each of the fields in this form, select the value that you want to change. Type the new value in the Enter a Value field. You must complete each field, or the report is not generated.
    • Accept or change the title by typing a new name for the report.
    • Enter a subtitle for the report.
    • Confirm or change the currency type used to calculate charge-back costs in this report by selecting a new currency and a value.
    • Define a charge-back percentage for reports that support this value by selecting a percentage and typing a value.
12. Click OK.