Integrating with BMC Remedyforce

This topic discusses how to integrate BMC Remedyforce with BMC Cloud Lifecycle Management. The topic includes these sections:

• • Supported CI’s for CMDB synchronization
  • New installation and integrating
    • Before you begin
    • Creating the Remedyforce provider
    • Viewing the change templates that are created
    • Configuring the approval process
      • Creating a new approval process
      • Creating a new approval
      • Adding final approval actions
      • Adding Final Rejection Actions
    • Viewing and approving change requests in BMC Remedyforce
  • Where to go from here

See this video (8:09) about the integration process:

 https://youtu.be/D8BQHnTeQqU

Supported CI’s for CMDB synchronization

Following are the supported configuration items for synchronizing with BMC Atrium CMDB.

New installation and integrating

The following procedures walk you through the steps of configuring a provider when integrating BMC Remedyforce with a new installation of BMC Cloud Lifecycle Management.

Before you begin

1. Verify that the BMC Remedyforce account is available and users have permissions to create change requests.
2. Verfiy that users can log in to BMC Remedyforce from the Platform Manager computer to ensure that it can reach BMC Remedyforce.

Creating the Remedyforce provider

1. Log in to the Cloud Lifecycle Management Administration Console as the cloud administrator.
2. Go to Workspaces > Configuration, and click the ITSM Configuration tab.
   
   
3. Click the Register icon .
4. In the Register ITSM Provider dialog box, select Remedy Force from the Provider Type list.
   The fields appear as shown here.
   
   

5. Provide the required information.

   Field	Description
   General
   Name	Name of the BMC Remedyforce provider.
   Description	Description of the BMC Remedyforce provider.
   Connection Setting(s)
   User Name	Change user that has the following permissions to create a change request in BMC Remedyforce: AR Administrator Infrastructure Change Config Infrastructure Change User
   Password	Password for the Change user.
   Security Token	Security token of the Change user.
   CMDB Settings
   CMDB Sync	Synchronization option for BMC Atrium CMDB configuration items (CI’s). The options are: False – No CI’s are synchronized with the BMC Remedyforce server. True – Configured CI’s are synchronized through BMC Cloud Lifecycle Management to BMC Remedyforce. A list of the supported CI’s for CMDB synchronization is listed at the top of this topic.
   Initial Setup Credentials
   Admin User	BMC Remedy AR System administrator user that will be used to import the artifacts from BMC Remedyforce.
   Admin Password	Password for the administrator user.
   Admin Security Token	Security token for the administrator user.
   Advanced Configuration
   Max Connection in Pool	The maximum number of active connections of the Remedyforce REST API. The default is 10, but for production deployment, enter a number that corresponds to the anticipated load on the system.
   Timeout (sec)	Maximum time the BMC Cloud Lifecycle Management should wait for a response from the Corporate ITSM server. The default is 5 seconds.
   Approval Pool Interval (mins)	Time (in minutes) after which the Platform Manager checks for the change in change requests on the BMC Remedyforce server.
   Approval Expiry (Hrs)	Maximum time (in hours) for which the Platform Manager waits for approval before it sets the service request to Failed or Rejected.
   Custom Configuration	This is a reserved field. Leave it empty.

Viewing the change templates that are created

After you register BMC Remedyforce as the ITSM provider, the following change templates are automatically created:

• Cloud Change - Approval Required
• Cloud Change - Audit Only
• Cloud Change - Pre-Approved

The following change templates are also used internally during the approval process:

• Cloud Change - Update Status to Approved
• Cloud Change - Update Status to Rejected

To view the change templates in Remedyforce, go to Remedyforce Administration > Configure Application > Templates.

Configuring the approval process

The following procedures focus on BMC Remedyforce. For complete details, see the BMC Remedyforce online documentation.

Creating a new approval process

1. Log in to BMC Remedyforce.
2. Go to BMC Remedyforce Administration > Manage Workflows and Other Processes > Approval Processes.
    
3. From the Manage Approval Processes For list, select Change Request.
4. From the Create New Approval Process list, select Use Standard Setup Wizard.
    
5. On the Step 1 screen, complete the Process Name and Description fields, and click Next. (Unique Name is generated automatically.)
   
6. On the Step 2 screen, complete the fields as follows:
   
   1. From the Use this approval process if the following list, select criteria are met.
   2. For the first field under Field, select Change Request: Change Category.
   3. For the first field under Operator, select contains.
   4. For the first field under Value, enter Major.
   5. Click Next.
       
7. On the Step 3 screen, keep the default values, and click Next.
8. (Optional) On the Step 4 screen, enter an email template for the notification.
9. On the Step 5 screen:
   1. Move Change Request to the Selected Fields table.
   2. Select Display approval history information in addition to the fields selected above.
   3. Leave the other values as is.
   4. Click Next.
10. On the Step 6 screen, leave the default values as is.
11. Click Save.
12. On the What Would You Like To Do Now screen, select No, I’ll do this later, take me to the approval process detail page to review what I’ve just created.
13. Review the final screen to make sure that the information is correct.

Creating a new approval

1. On the Approval Processes details page, click New Approval Step.
    
2. On the Step 1 screen, enter a Name for the step, and click Next.
3. On the Step 2 screen, under Specify Step Criteria, select All records should enter this step, and click Next.
4. On the Step 3 screen, select Automatically assign to approver(s), and select the user who will approve change requests.
5. Click Save.
6. On the What Would You Like To Do Now screen, select No. I’ll do this later. Take me to the approval process detail page to review what I’ve just created.
7. Click Go.

Adding final approval actions

1. On the Approval Processes details page, in the Final Approval Actions section, click Add New, and select Field Update.
    
2. Click Next.
3. Complete the Name and Description fields.
4. From the Field to Update list, select Template Name.
5. In the Specify New Field Value section that appears, select Use a formula to set the new value, and enter "Cloud Change - Update Status to Approved" in the text box. (Include the quotation marks.)
6. Click Save.
7. In the Final Approval Actions section, click Add New, and select Field Update.
8. Click Next.
9. Complete the Name and Description fields.
10. From the Field to Update list, select Approved.
11. In the Specify New Field Value section that appears, select True under Checkbox Options.
12. Click Save.

Adding Final Rejection Actions

1. On the Approval Process details page, in the Final Rejection Actions section, click Add New and select Field Update.
    
2. Complete the Name and Description fields.
3. From the Field to Update list, select Template Name.
4. In the Specify New Field Value section that appears, select Use a formula to set the new value, and enter "Cloud Change - Update Status to Rejected" in the text box. (Include the quotation marks.)
5. Click Save.

Viewing and approving change requests in BMC Remedyforce

For complete details about viewing and approving change requests in BMC Remedyforce, see the BMC Remedyforce online documentation.

Where to go from here

Managing-change-policy-mappings or Managing-change-policy-mappings-for-particular-tenants

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