Problem management user roles and permissions
The following end user roles are for the Problem Management module of the BMC Helix ITSM: Service Desk application.
Problem coordinator
Problem coordinators are responsible for the quality and integrity of the problem management process. Problem coordinators have full access to problem investigations and known errors assigned to their support groups.
Problem coordinators require at least Problem User permission to access Problem Management. In addition, they must have the functional role of Problem Coordinator to perform the problem coordinator's duties. Their responsibilities include:
- Reviewing the incident requests that have been related to the services for which they are the problem coordinator to help identify problems
- Ensuring that the problems for which they are responsible (including the ones that have been identified within the Availability and Capacity Management processes) progress through the problem management process in a timely and prioritized manner
- Ensuring that the information entered in the problem investigations and known errors that they manage is accurate and complete
- Periodically reviewing their problem investigations for which a practical structural solution cannot be found
- Verifying structural solutions and closing the known errors and problem investigations that they manage
Specialist
Specialists work on problem investigations and known errors as assigned. Their responsibilities include:
- Suggesting workarounds for problems
- Establishing the root causes of identified problems
- Proposing structural (that is, permanent) solutions for problems
- Implementing structural solutions for problems if the Change Management process is not required
- Updating the problem investigation with relevant information and status changes
Individuals fulfilling the role of a specialist require Problem User permissions to access Problem Management. Permissions are assigned to individuals by the system administrator.
Problem agent
A problem agent is any Problem Management user who performs one or more of the following jobs in your organization:
Problem Manager
Problem Coordinator
Problem Submitter
Problem Solution Implementers
Problem agents perform the following activities in Problem Management, with the required permissions:
Create problem investigations and known error tickets and broadcasts using the Create New menu
Create related problems from incidents
Relate problems and known errors to existing incidents, change requests, and work orders
Add tasks to problems and known errors
Create assets from the Create New menu
Access and update assets from the Asset Console, Global search, and Updates feed
How the Problem Coordinator role maps to permission groups
The Problem Coordinator user role is mapped to the following permission groups:
Role |
Permission groups |
---|---|
Problem Coordinator |
Functional Role required: You must assign the following functional role to the user in addition to the permissions:
|
Depending upon the permissions given to you by your administrator, you can perform the following operations on a problem investigation.
Permissions |
Description |
Application user license type |
---|---|---|
Problem Master |
Users with Problem Master permission can perform the following functions:
Chargeback is a function of the costing subsystem and is given automatically with the other costing features. Limit the use of the Master permissions group to key personnel who own a process or require full control of all Problem Management records. Best practice We recommend that you limit the use of these permissions to individuals who perform the role of Problem Coordinator and who require full access to all problem investigation and known error records. Users with these permissions must also belong to a Support Group to open the Problem forms.
|
Fixed or Floating |
Problem User |
Users with Problem User permission can perform the following functions:
Best practice We recommend that you grant these permissions to individuals performing the role of a Problem Coordinator within the problem management process. You should also grant these permissions to users that perform any of the following roles:
These permissions give those users the ability to create and modify problems and known errors. To open the Problem forms, users with these permissions must also belong to a Support group.
|
Fixed or Floating |
Problem Submitter |
Users with Problem Submitter permissions can create and query all:
They cannot modify problem investigation and known error records. Best practice We recommend that you grant these permissions to individuals who must submit and view problem investigation and known error records. Typically, you give these permissions to any of the roles mentioned in the preceding list of Problem User permissions. (User-type permissions are required when the user needs modification access.) To open the Problem forms, u sers with these permissions must also belong to a Support group.
|
None |
Problem Viewer |
Users with Problem Viewer permissions can:
Users with Problem Viewer permissions cannot:
Best practice We recommend that you grant these permissions to individuals who need only read access to view problem investigation and known error records. Typically, these permissions are given to most BMC Helix ITSM applications users (that is, users who do not already have the Master, User, or Submitter permission) so that they can access information in the Problem Management records. To open the Problem forms, u sers with these permissions must also belong to a Support group.
|
None |
Problem Config |
Users with Problem Config permissions can perform functions that span the following components:
Best practice
We recommend that you grant these permissions to individuals who configure the component functions in the preceding list. You typically give these permissions to someone fulfilling an Application Administrator role.
|
Fixed or Floating |
The following table describes the scope of the problem investigation permissions:
Tasks | Problem Config | Problem Master | Problem User | Problem Submitter | Problem Viewer |
---|---|---|---|---|---|
View problem investigations and known errors | |||||
Create problem investigations and known errors | |||||
Submit problem investigations and known errors | |||||
Query problem investigations and known errors | |||||
Modify problem investigations and known errors |
|||||
Delete problem investigations and known errors |
|||||
Add Work Info records | |||||
Modify Work Info records | |||||
Access the Product Catalog Console | |||||
Perform configurations on problems settings including Impact, Urgency, Priority Matrices, Decision Trees, Problem Management Settings (in BMC Helix ITSM) |
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