This documentation supports the 18.02 version of BMC Digital Workplace. To view the latest version, select the version from the Product version menu.

Setting up service requests through BMC Service Request Management

To create a service catalog, BMC Digital Workplace pulls in services, apps, VMs, and other resources available to employees from different sources, including BMC Service Request Management. To set up service requests from BMC Service Request Management, you must perform the tasks described in this topic.

Related topics

 Support for service request definitions from BMC Service Request Management

Creating service request definitions in the BMC Service Request Management 9.1 online documentation

Registering AIFs in the BMC Service Request Management documentation

To verify the integration with BMC Service Request Management

During installation, BMC Digital Workplace is integrated with BMC Service Request Management. You can verify and configure the integration by performing the steps shown in the following illustration:

SRM pluggable provider configuration

To set default service requests

  1. From the BMC Administration Console (http://server:port/ux/admin), select the Service Requests tab, and select Default Service Request.
  2. From the Default Service Request tab, assign SRDs to three different defaults:
  • Default Service Request — Used when creating asset actions and service actions. When you set the action's Type field to Default request, the SRD assigned as the Default Service Request is used. If a default request is set for an asset or service, the user sees the action button in the profile of the service or asset. The user can click the action button to create a request.
  • Default Request SRD — Used when a user selects !Request in the Superbox. If appointments are set to create service requests, the Defeaults Request SRD is also used when a user creates an appointment.
  • Default Incident SRD — Used when a user selects !Incident in the Superbox. If appointments are set to create incidents, the Defeaults Incident SRD is also used when a user creates an appointment.

SRDs specifically for use with BMC Digital Workplace can contain of any number of fields, and each field may be set with a default value. However, the Superbox simplifies request entry. From the Superbox, when BMC Digital Workplace triggers a SRD, BMC Digital Workplace can populate only one required field. For the Default  Request SRD and the Default Incident SRD, only one of the fields in the SRD can be set as a required field.

Best Practice

BMC recommends you set the Description field as the required field. If the SRD contains more than one required field, the request will fail.

To configure categories for requests  

You can configure the icon associated with each category or request.

To configure categories for requests:

  1. On the Service Requests tab of the BMC Digital Workplace Admin console, select Configure.
  2. To configure the properties of a category or request, select a category from the SRD Categories box (or use the Search box to find specific categories or SRDs) and perform one of the following actions:
    • For a category—Continue to step 4.
    • For a request—Select the request from the Available Requests box.
  3. Perform one or more of the following actions:
    • To hide a request so that it is unavailable in the client applications, select it in the Available Requests box and clear the Visibility check box.
    • To hide multiple requests, select them in the Available Requests box and select Hide requests in client apps.
  4. In the Properties area, change the icon for the selected category or request: 
    1. Click Change.
    2. Select a new icon from the Select Icon dialog box.
  5. Click Save Request.

To set up the Quick Pick list

The Quick Pick list is the list of services that are available to BMC Digital Workplace users and that is displayed as items in the Catalog tab. BMC Digital Workplace administrators can choose which services are shown by default based on most-requested services and other criteria.

Note

If you are setting up the Quick Pick list for displaying a list of services on the Support tab (legacy feature), see Setting up service requests through BMC Service Request Management from the BMC MyIT 3.2 online documentation.

To automatically calculate Quick Pick list requests

You can choose to allow the Quick Pick list to be automatically calculated based on the popularity of particular requests.

  1. On the Service Requests tab, select Quick Pick List.
  2. Select Use Popular Requests from BMC Service Request Management.
  3. Choose how many of the automatically calculated requests are displayed in the client application by adjusting the number in the Show top x requests field. 
    These requests are filtered by Problem or Other, depending on the section they are in.
  4. View the calculated list by clicking Show List.
  5. Click Save.

To manually select Quick Pick list requests

By browsing or searching available request types and adding them to the Quick Pick List pane, you can build the Quick Pick list with as many selections as needed and arrange the order in which the requests are displayed.

  1. On the Service Requests tab, select Quick Pick List.
  2. Select Use Selected Requests.
  3. Select the request category from the Categories with SRDs list to display the requests in that category (or use the Search box to search for specific categories or SRDs).
    If a service request is dimmed, it is already in the Quick Pick list.  
  4. Select one or more requests and click Add to Quick Pick List.
    The selected requests appear at the bottom of the Quick Pick List box.
  5. Repeat for additional requests to build the Quick Pick list.
  6. As needed, rearrange the order of requests in the Quick Pick list by selecting requests and clicking Move Up or Move Down.
  7. Click Save.

Configuring AIFs for BMC Digital Workplace

Advanced Interface Forms (AIFs) and dynamic queries are supported:

  • AIFs are cross-launched from the BMC Digital Workplace application to the BMC Remedy Mid Tier server.
  • AIFs are loaded directly from BMC Remedy Mid Tier and submitted to BMC Service Request Management. 
  • AIFs can be launched only from BMC Digital Workplace Universal Client, and cannot be launched from mobile device clients for BMC Digital Workplace.  
  • Dynamic queries are loaded into BMC Digital Workplace.


Best Practice

To avoid the issue of users needing to re-authenticate when transferring between servers, BMC recommends the implementation of BMC Remedy Single Sign-On with BMC Remedy Mid Tier and BMC Digital Workplace.

Note

You must have BMC Service Request Management Administrator permissions to access this form.

Video: To configure AIFs for BMC Digital Workplace

The following video (4:19) demonstrates how to configure AIFs for launching from BMC Digital Workplace:

 

Note

The following video shows an older version of BMC Digital Workplace. The previous product name was MyIT. Although there might be minor changes in the user interface, the overall functionality remains the same.

https://youtu.be/G3BLaMV15rk

To configure AIFs for BMC Digital Workplace

  1. In the BMC Digital Workplace Admin console, select Configuration > Enable Features > SRM pluggable provider
    1. Set Hostname to the BMC Remedy AR System server host.
    2. Set Midtier URL to arsys, without a trailing slash character ( / ).
  2. Configure AIFs in BMC Remedy Mid Tier:
    1. After logging on to BMC Remedy Mid Tier, open the Application Administration Console, and click the Custom Configuration tab.
    2. Open Service Request Management > Advanced > Configure Advanced Interface data.
    3. For each AIF item to use in BMC Digital Workplace, configure the AIF information.
      For the Server field, enter the name of the AR System server.

    4. Click Save.
  3. Register your AIFs; see Registering AIFs in the BMC Service Request Management documentation.

Related videos

The following videos demonstrate how you can configure BMC Service Request Management approvals and view the approval requests in BMC Digital Workplace.

Note

The videos show an older version of BMC Digital Workplace. The previous product name was MyIT. Although there might be minor changes in the user interface, the overall functionality remains the same.


VideoDescription

https://youtu.be/dw-J9aiZlTU

This video (4:55) is part one of the two part video series. In this part, you can see how to configure the Manager and Person types of approvals.

Note: Although this video shows an older version of BMC Digital Workplace, the concept and procedure to configure approvals remains the same.

https://youtu.be/m9hphiji4zQ

This video (3:41) is part two of the two part video series. In this part, you can see how to configure the Group and Custom types of approvals.

Note: Although this video shows an older version of BMC Digital Workplace, the concept and procedure to configure approvals remains the same.

Where to go from here

Setting up sections in the Catalog

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