This documentation supports the 21.3 version of BMC Helix ITSM: Asset Management. To view an earlier version, select the version from the Product version menu.

Managing outages

CI unavailability, or outage, is the actual down time of a CI. Unavailability might be due to scheduled maintenance (the record is created from a change request) or an unexpected problem (the record is created from an incident).

For example, the change manager at Calbro Services creates a change request for a server upgrade and creates a CI unavailability record from the request. The configuration administrator at Calbro Services can open the CI unavailability record and add financial information about the cost of unavailability.

You can create CI unavailability records only for the following CI types:

  • Account On System
  • Application
  • Application Infrastructure
  • Application System
  • Application System Services
  • Business Service
  • Computer System
  • Concrete Collection
  • Database
  • Document
  • Element Location
  • Equipment
  • Hosted Access Point
  • Hosted Service
  • Hosted System Components
  • In IP Subnet

  • In Segment
  • Inventory Bulk Items
  • IP Subnets in Collection
  • LNs In Collection
  • Local Area Network (LAN)
  • Mainframe
  • Member Of Collection
  • NT Domain
  • Printer
  • Resource Allocation Setting Data
  • Segments in Collection
  • Service offering Instance
  • Software Server
  • Virtual System Setting Data
  • Wide Area Network (WAN)

Status changes during the CI unavailablity lifecycle

The CI unavailability lifecycle supports the following status changes, as shown in the table below. A CI Unavailability record is Open if the status is not Restored.

The following table shows the status changes in the CI unavailability lifecycle:

Your action

If CI Unavailability records apply

If no CI Unavailability records apply

Change the status of a CI from Up to Down.

An Unavailability record exists dialog box appears.

A dialog box appears. You can create a new unavailability record.

Update a CI while its status is Down.

Nothing happens.

A dialog box appears. You can create a new unavailability record.

Change the status of a CI from Down to Up.

A dialog box appears. You can update the CI Unavailability record.

Nothing happens.

Update a CI while its status is Up.

A dialog box appears. You can update the CI Unavailability record.

Nothing happens.

To create outage information

  1. Open a CI, as described in  Searching for records in the application consoles Open link .
  2. Click the Outage tab, and click Create.
  3. In the Configuration Item Unavailability form, indicate whether the unavailability request originated from a change request or an incident by selecting Change or Incident from the Unavailability Class list.


    If you have BMC Helix ITSM: Change Managementor Incident Management installed, and you create a CI Unavailability record from either of these applications, this field is automatically populated.

  4. From the Unavailability Type list, select one of the following options:

    Unavailability type


    Availability of selection

    Schedule Full

    You plan to take the CI out of service during a scheduled change

    Only when you are creating a CI Unavailability record from a change request

    Scheduled Partial

    You plan to change the CI, but not take it out of service.

    Important: CI performance suffers some performance degradation during the duration of the change.

    Only when you are creating a CI Unavailability record from a change request

    Unscheduled Full

    The CI is experiencing an unplanned complete service outage.

    Only when you are creating the CI Unavailability record from an incident or change request

    Unscheduled Partial

    The CI is experiencing an unplanned service degradation.

    Only when you are creating the CI Unavailability record from an incident or change request

    After you select the class and type, the priority field is automatically completed.

  5. Provide a description for the unavailability.
  6. If this is a scheduled unavailability, specify scheduled start dates and end dates on the Dates/Assignment tab.
    When you save the form, the scheduled duration of the unavailability appears in the Estimated Duration field. If you specify a scheduled start and end date without specifying the actual dates, the Unavailability Status is set to Scheduled after you save the form.

  7. Specify actual start dates and end dates for the unavailability.
    When you save the form, the actual duration appears in the Actual Duration field.


    After you save the form, if you specify an actual start date without an end date, the Unavailability Status field is set to Current Unavailability. The Unavailability Status is set to Restored when you specify an actual end date. After you set the actual end date, you can modify it, but not remove it.

  8. Select an option from the Assignment is set from area:
    • Configuration Item —  If you assign a support group to the CI and the support group consists of the Supported by role, this option is selected. The associated support group maintains the CI. In addition, if you set the assignment lock to yes, you cannot change the support group assignment from the CI Unavailability record. If you set the lock to no, you can select another assignment method.
    • Cross Referenced Request — If the CI Unavailability record is created from an incident or a change request, this option is selected. The person to whom the ticket is assigned the CI Unavailability record. This option keeps the CI Unavailability assignment synchronized with the assignment for the incident or change request.
    • Manually — Select this option when you want to manually assign the CI Unavailability record to any group. Then, set the Assignment Status to Assigned.
      Setting the Assignment Status to Completed marks the CI Unavailability record as closed. Only users with Asset Admin or Asset User permissions can modify a closed unavailability record.


      You can do this only from the CI Unavailability form, not from the Outage tab on the CI Information form.

    • Automated Routing — If you do not assign a support group from the People tab, unavailability assignment defaults to Automated Routing. Automated Routing is configured on the Assignment configuration form.
      For more information, see  Configuring assignments Open link .
  9. Set the assignment.
    Assignment is set first through the CI. If assignment is not set by using set the assignment method, the automated routing option is used.
    If you are working from the Incident Managementor BMC Helix ITSM: Change Managementapplications and automated routing is not configured, assignment is set as Cross Referenced Request. The person or group assigned to this unavailability record must set the status to Completed after recording the actual start and end times.

  10. Use the other tabs to add supporting unavailability information:
    • CI Status Information — Change the CI status to reflect the CI unavailability. Examples of status include Down and In Repair.
    • Relationships — View or relate incidents, infrastructure changes, and problem investigations. This tab is available only if you have Incident Management, BMC Helix ITSM: Change Management, or Problem Management.
    • Financials — View, create, and track outage costs related to the CI unavailability. For information about adding costs, see Working with costs.


      You must save the CI Unavailability record before you can create relationships and costs.

    • References — View the incident or change IDs that might have created the unavailability record. This tab is available only if you have Incident Managementor BMC Helix ITSM: Change Management.
  11. Click Save.
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  1. Andre J kajzer

    Why CI unavailability records are not getting Completed/Resolved when Incident ticket is resolved automatically? In Helix ITSM it is not visible from Relationship tab which Ci element have associated CI unavailability record and user needs to click every CI to check Outage tab if there is any and then close one by one manually. Thank you for answer!

    Jan 10, 2023 04:38
    1. Vinoth Kumar Poosapadi Poosapadi Ramasubramanian

      Hi Andre J kajzer ,

      The CI unavailability might be related to multiple incidents or ticket types. So, it doesn't resolve automatically. But, I suggest you to raise an idea in BMC Communities to 'Automatically resolve CI unavailability records when all related tickets are closed'. Similarly, you can raise an idea to show the CI unavailability from the relationship tab as this is not yet available.

      Hope this helps! Thanks for writing to us!

      Best Regards,
      Vinoth Kumar.P.R.

      Feb 03, 2023 03:20