Working of Get Data As User

Filters include a Run If qualifier that accesses data in the record upon which an operation is being performed and determines what actions in the filter should be performed. Qualifiers that are part of actions determine which data the actions affect. The Get Data As user property applies only to qualifiers used in filter actions; it does not apply to Run If qualifiers.

The workflow actions most affected by this property are Set Fields, Push Fields, and Call Guide. Some filter functions are also affected.

Set Fields Action

The Set Fields operation includes a source form and a qualifier that identifies records from which data can be retrieved to be put into the record upon which an operation is being performed. When Get Data As is set to User, the records and fields that match the qualifier and can be set into fields are limited to those visible to the calling user.

All fields within the record on which the operation is being performed can be written, but any data obtained from other records is restricted according to the permissions of the user.

Push Fields Action

The Push Fields operation includes a destination form and a qualifier that is used to identify records into which data can be written from the record upon which an operation is being performed. When Get Data As User is set, the records that the qualifier identifies to be written are limited to those visible to the calling user.

All fields within records to which data is being pushed can be written, but the list of records to which data is pushed is restricted.

Call Guide Action

The Call Guide action causes a filter guide to be run. The guide can run once, or it can run for each entry in a table field. With this property set, the entries and fields that are retrieved for the table field are limited to those visible to the calling user.

The action calling the guide does not affect filter operations in the guide, but the data over which the guide loops is restricted according to the permission of the user.

Workflow Functions

In addition to the Set Fields, Push Fields, and Call Guide actions, setting Get Data As to User affects the workflow functions COLCOUNT, COLAVG, COLMIN, and COLMAX. These functions operate over the columns in a table field. When performed in a guide that was called by a filter with the Get Data As User set, the entries and fields used to populate columns in the table field are limited to those visible to the calling user.