Form to attach approval request forms to approval server
The AP:Form form is linked to the Form tab of the AP:Administration form. Process administrators use the AP:Form form to attach approval request forms to the approval server.
Basic tab
AP:Form — Basic tab
(Click the image to expand it.)
Fields on the AP:Form form — Basic tab
Advanced tab
The Advanced tab enables Process administrators to define field mappings for a request form at the application level. These mappings are not mandatory. Not all field types are supported for mapping.
AP:Form — Advanced tab
(Click the image to expand it.) 
The fields on this form are reserved field IDs in the approval server. You can map them to other fields on the application forms by using the corresponding menus. The values from the mapped fields are displayed on Approval Central and AP:Show-Detail. The following table describes where these values appear.
Fields on the AP:Form form — Advanced tab
Field | Description |
Application Request ID | Map to an application ID, which could be the request ID or any other ID field in the application. For example, BMC Change Management uses its own IDs to represent a particular record, apart from the one generated by BMC Remedy AR System. You can map this field to that field from the BMC Change Management application. The value from the mapped field is displayed on Approval Central as the Request ID link. If the value is NULL, the request ID is displayed by default. See Approval-Central. |
Requestor | Map to a user field on the application form. The value from the mapped field is displayed in the Requestor column on Approval Central. |
Field 1 {14506} | The value from the mapped field is displayed in the Summary column on Approval Central. |
Field 2 {14507} | Currently, the approval server does not use Field 2. This field was used in releases earlier than 7.5.00 to display certain fields on the approval console. |
Field 3 {14508} Field 4 {14509} Field 5 {14510} Field 6 {14511} | The values from the mapped fields are displayed in the top panel on AP:Show-Detail. For example, for a request of the Lunch Scheduler sample application, these values appear against the following labels:
In your application, you can specify the labels that should appear for these fields on AP:Show-Detail. |
Field 7 {14512} | The value from the mapped field can be used in accordance with the user requirement. Currently, the value of this field is not displayed anywhere on Approval Central. |
Field 8 {14513} | The value from the mapped field is displayed in the Notes field for a request on Approval Central. |
Field 9 {14514} | The value from the mapped field is displayed in the Attachment table on the AP:Show-Detail form. |
Define Labels | Click to define labels for the fields 14508, 14509, 14510, and 14511, for various applications, processes, and locales. The AP:DynamicLabels form appears. See Form-to-set-local-specific-labels-and-tooltip-labels. |
Save | In Submit mode, click this button to save your changes. |
Close | Click this button to close the window. |
ToolTip Configuration tab
The ToolTip configuration tab enables Process administrators to define tool tip field mappings for a request form at the application level. These mappings are not mandatory.
AP:Form — Tooltip Configuration tab
(Click the image to expand it.) 
You can map them to fields on the application forms by using the corresponding menus. The values from the mapped fields are displayed in a tool tip on Approval Central. The following table describes where these values appear.
Fields on the AP:Form form --- ToolTip Configuration tab
Field | Description |
Field 1 {14711} Field 2 {14712} Field 3 {14713} Field 4 {14714} Field 5 {14715} Field 6 {14716} Field 7 {14717} Field 8 {14718} Field 9 {14719} Field 10 {14720} | The values from the mapped fields are displayed in a tool tip that appears when you hover on the summary column of the request on Approval Central. |
Define Labels | Click to define labels for the fields 14711, 14712, 14713, 14714, 14715, 14716, 14717, 14718, 14719 and 14720, for various applications, processes, and locales. The AP:DynamicLabels form appears. See Form-to-set-local-specific-labels-and-tooltip-labels. |
Save | In Submit mode, click this button to save your changes. |
Close | Click this button to close the window. |
For information about the Administrative Information tab, see Administrative Information tab on Form-to-create-delete-maintain-and-search-alternative-approvers.