License types for user access to AR System objects and features

Enables users to create, search for, and display requests within their assigned permissions. Administrators can configure the AR System server to enable users with Read licenses to modify requests that they submit. Users with a Read license can always create requests, similar to Restricted Read. Additional configuration is only required to allow them to modify.

See Enabling-submitters-to-modify-requests.

Includes all the capabilities of a Read license, and also enables users (based on the permissions of the groups to which they belong) to modify and save requests that they did not submit. AR System administrators and sub-administrators must have a Fixed license. Other AR System users who consistently need to modify requests must also have Fixed licenses.

A Fixed license is associated with a user name and is always reserved for that user. Users who have a Fixed license can access the AR System server at any time.

A user cannot be assigned the same Fixed license more than three times in a week. If this limitation is exceeded, the user must wait for one week from the date of the first assignment of the Fixed license before it can be assigned again.

Includes all the capabilities of a Read license, and also enables users to modify and save data for requests that they did not submit, based on the groups to which they belong. Multiple users can use the same Floating licenses, one user at a time: they are available on a first-come, first-served basis. This type of license is designed for users who occasionally need to modify and save requests.

When a user who is assigned a Floating license, logs in to AR System, the user is given a Read license. When the user attempts to perform a search, modify, or submit operation, AR System checks for an available Floating license, and the following actions occur:

• If a Floating license is available, the user is granted write access to requests.
  The user retains write access until the Floating license is released.
• If no Floating licenses are available, the user is notified and the user continues to use the Read license until a Floating license becomes available.
  Generally, Floating licenses are shared by all AR System users. You can, however, define license pools to reserve a set of Floating licenses for a group of users. This enables you to prioritize the availability of Floating licenses. For example, you can allocate a number of licenses to department managers to make sure that they can immediately approve essential requests. Users who do not belong to this group cannot acquire any of the reserved licenses.

A license pool consists of a specific number of floating licenses reserved for a group, subject to the number of floating licenses available in the database. When a member of a group logs in, a license from the license pool for that group is granted. When the user finishes using the license, it is released back into the pool.

If no licenses are available in the pool, AR System checks if the user is a member of any other group that has a license pool. If no licenses are available in any pool that the user is a member of, a check is made for floating licenses not associated with any pool. A user is never granted a floating license from a pool of which the user is not a member.

License pools enable you to give priority to a group that needs licenses more urgently. The group with the smallest group ID has the highest priority. When a non-reserved floating license becomes available, it is granted to the next user who needs it, regardless of the priority of that user's access to the system. 

For more information about user groups, see Creating-and-modifying-users and User-and-group-access.

For more information about application licenses, see Assigning-application-licenses-to-users and Releasing-floating-licenses-to-a-license-pool.

Enables users to create, search for, and display requests within their assigned permissions. Users with Restricted Read licenses cannot modify any requests, including their own. Restricted Read licenses enable the same login account to access AR System from multiple IP addresses simultaneously. You can give guest users a Restricted Read license. See Setting-administrative-options.

The following bundled licenses options include a group of licenses that can be assigned to users, which they can use to access the AR System server.

• 2015 Pricing Model
• 2007 Pricing Model

The bundled license option that is displayed, depends upon the license that is assigned to you in the Electronic Product Distribution (EPD) system.