Adding costs

You add costs for CIs using the Costs dialog box. If contract costs are associated with CIs, you can specify those costs here. If BMC Change Management is installed, you can also add change costs, such as a charge for installation.

For information about allocating change costs to CIs, see Allocating costs to CIs.

After you add information about costs, you can issue charge-back invoices to other departments to recover your costs. See Working-with-charge-backs.

To add costs

1. Open a CI, as described in Using-search
2. Click the Financials tab, and click Add.
3. The Costs dialog box is displayed:
   
4. In the Costs dialog box, for Cost Center Code, select the cost center that you want to bill for this expense.
5. The default value for this field is the default cost center, Unallocated.
6. To issue a charge-back invoice to recover this cost from another department, you must replace this value with another cost center code.
7. When you select a cost center code, the read-only Cost Center Name field is populated.

8. For Cost Type, select an option:

   • Chargeback — Costs are charged back to another department. Before you can issue a charge-back invoice for this cost, you can select this option and specify a cost center.
   • Component — Costs are associated with a CI's components.
   • Disposal — The item has been disposed of, and the disposal has a cost.
   • Lease — Costs associated with a lease contract or service for this item.
   • Maintenance — Costs associated with a maintenance contract or service for this item.
   • Other — Other associated incidental costs.
   • Purchase Price — The purchase price of the item
   • Sales Tax — Sales tax based on purchase price.
   • Software License — Costs associated with a software license contract or service for this item.
   • Support — Costs associated with a support contract or service for this item.
   • Upgrade — Costs associated with upgrades for this item.
   • Warranty — Costs associated with a warranty contract or service for this item.

   Warning

   Note

   The entries in the Sales Tax and Purchase Price fields are added to the entry in the Total Purchase Cost field. If an entry exists, when the sales tax is not zero or charged, the cost is updated. If no entry exists, a cost entry is created. If you modify these prices using the Costs dialog box, you must also modify the Total Purchase Cost field on a CI Information form.

9. For Description, provide a description of the cost.
10. For Related Cost, select a currency type and specify the cost.
11. For Date Incurred, specify the date that the cost was incurred.

12. Click Save.

    The cost appears in the Cost Entries table, and the Total Cost field is updated.

13. In the CI record, click Save.