Purchasing a laptop for a new employee
Calbro Services ensures that new employees are fully functional on their first day of employment. Purchasing a laptop for a new employee is therefore a common task for the purchasing agent at Calbro Services. He must create a purchase requisition and place a purchase order (PO). When the PO is received, BMC Asset Management automatically generates a new CI and a change request.
The change coordinator can also create a "new employee" change request in which one of the tasks is providing a fully configured laptop to new employees on their first day at Calbro Services.
The following table describes the typical steps involved in this user scenario:
Purchasing a laptop for a new employee
Role | Actions | Explanation |
---|---|---|
Configuration administrator | From the Purchasing console, the configuration administrator creates a purchase requisition. | When the configuration administrator creates the purchase requisition, Allen Allbrook, the manager of the requester, is the default approver of this purchase requisition. |
Requester's manager | On Approval Central, the requester's manager selects the purchase requisition and approves it. | The requester's manager must approve the purchase requisition. |
Purchasing agent | The purchasing agent creates the purchase order: | After the purchase requisition is approved, a purchase order is automatically created and is ready to be placed with the vendor. |
Configuration administrator | The configuration administrator receives the item on the purchase order: | This action automatically creates a new CI. If your system is properly configured, a new change request is also created. |
Purchasing agent | The purchasing agent views the new CI: | The original purchase requisition is automatically related to this CI. |
Change coordinator | The change coordinator views the change request: | Mary Mann is the change coordinator for Calbro Services. She views all open Change Requests in the Manager Console view. |
Change coordinator | The change coordinator views dates for the change request and performs risk assessment: | Mary opens the Change Calendar to see if there are any conflicting change requests or business events. |
Change coordinator | The change coordinator creates a task and schedules the change request: | Mary creates a task to install or configure the laptop and assigns the task to the task implementer. |
Task implementer | After performing each task, the task implementer closes the tasks: | Ian Plyment, the task implementer, completes the task. |
Change coordinator | The change coordinator completes the change request: | Mary Mann completes and closes the change request. She enters a performance rating and start and end dates. |