IT roles for asset accounting
When working with BMC Asset Management, the IT personnel involved in asset accounting generally are either configuration administrators or financial managers. IT roles can vary from organization to organization, and in some companies, one person might fulfill several roles.
Configuration administrator
The configuration administrator uses BMC Asset Management to create, track, and manage CI records. In some companies, an asset manager performs this function.
The configuration administrator is responsible for the following tasks:
- Creating, searching for, and modifying CI records. See Providing-accounting-information.
- Adding and modifying costs to CI records, and charging costs to the appropriate cost centers. See Working-with-costs.
Configuration administrators add and track accounting information, such as purchasing details, depreciation, and other costs. They use the Financials tab on the CI Information form to add and track this information. See Working-with-depreciation.
Financial manager
The financial manager tracks cost data, prepares periodic charge-back reports, and generates charge-back invoices for cost recovery.
The financial manager is responsible for the following tasks:
- Working with the application administrator to set up cost centers and charge-back information. See Working-with-charge-backs.
- Generating charge-back reports, making any necessary adjustments, and then generating charge-back invoices. See Generating-charge-back-reports-and-invoices.
- Sending charge-back invoices to departments for review, and then sending final invoices to the accounting department.
- Closing each accounting period. See Closing-the-current-period.
Financial managers use the Manage Costs dialog box to track costs and generate charge-back invoices to recover costs. For more information about recovering costs, see Working-with-charge-backs.