Viewing IT department costs

You can view budget information and actual costs for all departments that report to you.

To view the budget information and actual costs

1. In the left navigation bar under the Financial Planning heading, select My Budgets.
    Alternatively, you can select the IT Department Budgets tab in the Planning Scenario window.
2. In the Planning Scenario list, select a Planning Scenario.
    If you use the IT Department Budgets tab in the Planning Scenario window, this field displays the name of the selected planning scenario.
    The Budget Overview tab displays the list of IT departments and sub-departments associated with the planning scenario along with their capital and expense budget plan.

3. Click on the IT Department Costs tab.
    The Expense Summary pane is displayed.
   The Expense Summary pane displays all the expenses in your department, by general ledger account. By default, the collapsed General Ledger Account Summary list displays only the top level of the hierarchy. When you click Expand All, you display the amounts of all the general ledger account expense budgets that are rolled up into the highest level budget totals. 

   Warning

   Note

   In a multi-currency configuration, the Expense Summary list displays all costs in your preferred currency. If your company has enabled multiple currencies, the summarized totals in this list might contain minor discrepancies with the intermediate subtotals. These discrepancies are the result of summarized totals accumulating fractional values, which represents a higher degree of accuracy than intermediate subtotals.

4. To view the line item details for an expense account in your budget, select the account in the Name column.
    Details are listed only for the lowest level account to which the expense belongs.
5. To view the capital budget information, click Capital Summary.

6. To view the line item details for a capital account in your budget, select the account in the Name column.
    Details are listed only for the lowest level account to which the expense belongs. 

   Warning

   Note

   In a multi-currency configuration, the Capital Summary list displays all costs in your preferred currency.

7. To view the details of the budgeted cost, click Budgeted Cost Details.
    In the Budgeted Cost Details pane, you can view the budgeted cost line items by account and add budgeted cost line items.
8. To view the details of the actual cost, click Actual Cost Details.
    In the Actual Cost Details pane, you can view the actual cost line items by account and add actual cost line items.