Customizing values and labels by using selection lists

Selection lists present values from which the user selects for fields in a user interface.

uses selection lists to specify all the labels and values that are available to users in its user interface. You can modify the values in these preconfigured lists to correspond to the terminology used in your organization.

For information about the flex fields feature that enables you to add or modify fields on screens in the

modules, see Advanced-configuration-options. Any value that you add to a flex field will appear only after the flex field has been implemented for your instance.

To customize values and labels by using selection lists

1. In the Administration navigation pane, open the folder for the module that contains the selection list that you want to modify.
2. Open the Selection Lists folder.

3. Click the name of the list that you want to modify.
   
   For example, when you select Application > Application Status, the Application Status table appears, as shown in the following figure:
   

   Warning

   The macro unmigrated-inline-wiki-markup from Confluence is no longer available.

   
   

4. Modify the values and descriptions as necessary, according to the following instructions.
   
   At any time, you can revert to the last saved values and descriptions by clicking Reset.
   • To modify a value or its description, double-click in the cell and enter a new value.
   • To change the default value, double-click in the corresponding cell in the Default column, and then click the check box that appears. Click outside the cell to finish the change.
   • To change the order of presentation, select the row, and then click the up or down arrow to change the position of that row.
   • To add a value, click Add at the top of the table. The new row includes a Delete button in the Actions column. A selection list typically contains the following columns:
     • Name: Specifies the name of the field or option.

     • Key Value: Specifies the key value corresponding to the option or field. The application uses a key value to identify the values related to a field or option. When you change the name of a field or option, a key value remains the same so that the application performs with the same logic that was set earlier for the field or option. 

       Warning

       Note

       BMC recommends that you do not change the out-of-the-box key values.

     • Color: Specifies the color of the field. Double-click in this cell and select any color from the palette. You cannot add, edit, or remove colors from the palette.
     • Icon: Specifies the icon representation of the option. Double-click in this cell and select an icon from the palette. You cannot add, edit, or remove icons from the palette.
     • Description: Describes the field or option.

   • To delete a value that you have added, click the corresponding Delete button in the Actions column.
      

     Warning

     Note

     You can delete a value only before you save it to the database (by clicking Save). After you save a new value to the database, it cannot be deleted.

   • Some selection lists, such as those related to BMC Supplier Management, provide an Is Active? flag, which indicates whether selection-list--specific business logic should be applied to values that you have specified. Effects of the Is Active? flag are as follows:
     • Contract status: For any status for which the Is Active? flag is selected, the contract should be included in the totals on the Vendor Impact screen.
     • Obligation status: For any status for which the Is Active? flag is selected, obligation reminders are turned off.
       
       To select the Is Active? flag, double-click in the Is Active? cell, and then select the check box.
   • For those selection lists that include subtypes, the selection list table displays each subtype as Type::Subtype and includes all the subtype values.
     • To add a subtype, click Add, and select To this group from the list.
     • To add a value to the subtype list, click Add in the corresponding subtype heading, or click Add in the type heading and select the subtype from the list.
5. When you have finished making changes to the selection list values, click Save to save your changes to the database.