Portfolio Management Overview

Portfolio Management services give you a single point of view of Ideas, Requirements, Demands, and Projects.   

A portfolio consists of a collection of projects, demands, ideas, and requirements, that facilitates effective management of that to meet Needs to be related to strategic Business Objectives. The Portfolio implements a correct prioritization and selection in identifying:

• It must relate to the business objective (goals)
• Can hold related projects.
• Has a dedicated Manager.

Portfolio Management roles

Portfolio Manager

The portfolio manager is responsible for making investment decisions that can meet customers' long-term financial objectives and the organization's goals. The portfolio manager has complete access to the Portfolio Management Console. The portfolio manager can create new portfolios and edit portfolios where they are assigned as Portfolio Manager. The portfolio manager can create and edit projects, demands, ideas, and requirements, into the assigned portfolios. For more details, see Product Roles under Orientation. 

Portfolio Master

The portfolio master has complete access to all the portfolios and can create and edit projects, demands, ideas and requirements in the portfolios. For more details, see Product Roles under Orientation. 

End-to-end process

The following figure provides an overview of the portfolio lifecycle.

The portfolio management process consists of the following procedures for handling portfolios.

1. The portfolio manager logs in to the Portfolio Management application and creates a new portfolio by following the steps in Creating-portfolios.
2. The portfolio is created in 'Ramp-Up' status. The portfolio manager fills in the details and assigns a new portfolio manager for the portfolio (if needed), see Viewing and updating portfolio details.
3. Upon assigning, the assigned portfolio manager gets a notification. For more details, see Notification Matrix. 
4. The new portfolio manager re-visits the data on associated Requirements/Demands/Ideas which gives a clear picture of Projects to be initiated and work to begin to achieve the organization's goal. The portfolio manager takes a deeper look at the associated Requirement, Idea, and Demand details to understand the overall Budget, Cost and Goals that are going to be achieved while fulfilling this. Initially, Portfolios created by Demands are in 'Ramp-Up' status. 
5. If the portfolio is created by demand, all requirements from the demand are copied into the new portfolio in 'In Backlog' status. Ideas create new requirements 'In Backlog' status into the portfolio. See Requirement-Management-Overview.
6. The portfolio manager updates the status portfolio to 'Active' by following the steps Changing-portfolio-statuses, projects are implementing specific objectives concerning requirements and demands in the portfolio.
7. The portfolio manager can change the status portfolio to 'Ramp - Down' by following the steps Changing-portfolio-statuses, for any of the following reasons:
   • Circumstances Changes.
   • Business Justification.
   • Financial Hold.
   • Customer Hold.
8. Once projects, demands, ideas and requirements are completed, the portfolio manager sets the status portfolio to 'End of life' status, see Changing-portfolio-statuses,
9. There is no pending activity that needs attention. To disable the portfolio in Digital Workplace, the portfolio manager needs to uncheck this option available while creating/editing portfolios 'Visible in Digital Workplace'.

Portfolio Management data access model

The Portfolio Management application uses row-level security (RLS) to control access to the record and fields. RLS is applied using Security Labels in BMC Helix Innovation Studio. 

The following table describes the Security Labels required for Portfolio Management: