Managing pages in the Studio
Use the Studio to create pages that suit your needs and for your lines of business. You add, edit, and delete pages and entitle users to the pages. You can also move pages by exporting and importing them between environments.
The Customize your workplaces page lists the pages you've created and their details. You can create and manage pages, publish them, and make them available to end users. When you add a description in the Notes field of a page, an information icon is displayed next to the page name in the page list. You can click the icon to view the description. For information about how to add a description in the Notes field, see Creating-pages-in-the-studio.
Page life cycle
The life cycle of a page begins when you start creating a page in the studio. When you create and save your page, it is saved as draft. You can continue making changes to the page until it is ready to be published. Only published pages can be added to the navigation menu and be accessed by users.
The following table lists the pae status:
Page status | Description |
|---|---|
Draft | Page creation is in progress. A draft is not visible in the Navigation Manager UI and therefore, cannot be added to the navigation menu. |
Published | Page creation is complete, page is visible in the Navigation Manager, and is available for addition in the navigation menu. |
Published Draft | Changes have been made to the published content and saved as draft. The enduser console shows the published page if it is added to the navigation menu. The draft can be worked on. If the draft is discarded, the published version is retained. If the draft is published, the updated page is displayed to endusers. |
Page actions
Each page status has actions associated with it. To view the actions available with a page status, click the Actions menu for a page.
The following image shows the page actions:
The following table describes the page actions:
Goal | Page action | Description |
|---|---|---|
Make page visible in the Navigation Manager | Publish | Make the page visible in the Navigation Manager UI. By default, a published page is hidden and can be accessed through a shared link. Use the Navigation Manager to add the page to the menu to make it available to your end users. You can link the hidden page from other studio pages or from any other place. You can get the URL of the page from the Copy page URL action in the Actions menu of a published page. |
Remove visibility of page Unshare a page | Unpublish | Move the page to a draft state. If the page is added to the navigation menu, the action deletes the page from the menu. Delete the deep link to the page. |
Discard draft | Discard changes | Move the page back to its published state and delete all draft changes. |
Use page as a template | Duplicate | Save the time required to create a page from scratch by copying a page and then making any required adjustments. |
Restrict access to a page | Entitlement | Entitle people groups to the page. |
Share a page | Copy page URL | Create a deep link to the page. Share and distribute the link to outside BMC Helix Digital Workplace via emails, a link on another portal, in knowledge base articles, or community posts. |
Move page to another environment | Export | Create an export package of the page and download it. Then, import the package into another environment. |
To search, sort, and filter studio pages
To quickly find the page you are looking for, type the first few letters of the page name in the search bar on the studio UI.
BMC Helix Digital Workplace performs a Contains search on the page name.
To sort the pages and to arrange them in ascending or descending order, click the up or down arrow next to a column heading.
You can sort on the page name, draft modified date, publication date, and entitlement fields.
- To filter and limit the number of pages that you want to view, click the filter icon, and then filter by the page status or by a date.
- Filter by status—select the Draft or the Published status.
- Filter by date—select either the On, Before, or the After condition, and then specify the date and time from the calendar. For the Between condition, specify the start and the end dates.