Assigning applications to users and groups

This topic describes how to assign applications to users and groups.

• • Determining whether an application should be specified as Required, Optional, or Requires Approval
  • To assign applications to a group
  • To assign applications to a user

Assigning applications to groups and then adding users is the recommended approach. This approach is effective because you take the time at the beginning to define the recommended and optional applications for groups that represent the user types in your environment (for example, staff who frequently travel, contract employees, or student employees). Then, when you add new users to the group, those users automatically inherit all of the group settings.

Determining whether an application should be specified as Required, Optional, or Requires Approval

When deciding whether to specify an application as Required or Optional, you must consider the differences in deployment to user devices. These differences are described in the following table:

Assignment type	Deployment
Optional	The application is included in the list of available applications that users can install when they first install the BMC AppZone Client. If you specify an application as Optional after a user is active, the user will see the new application at the user's next visit to the BMC AppZone Client. By default, applications are assigned to users and groups as Optional.
Required	The user is prompted to install the application when first installing the BMC AppZone Client. If the user does not complete the installation at first logon, the user is reminded every 15 minutes when the client refreshes. If you specify an application as Required after a user is active, the user will be notified of the change in status at the user's next visit to the BMC AppZone Client.
Requires Approval	Note: This assignment type applies only to app stores that end users access by using BMC MyIT. When you select Requires Approval, the application is included in the BMC MyIT store catalog and is identified in the catalog as a product that requires approval before it can be installed.

To assign applications to a group

1. From the BMC AppZone Administration Console, click People.
   The Manage Users page appears.
2. Click Manage Groups.
   The Manage Groups page appears.
3. In the Group list, click the name of the group.
4. Click Assign Group and select Add Applications to Group.
   The Assign Applications window appears.
5. In the Application list, select the applications that you want all users in this group to have on their devices.

6. In Assignment Type, specify whether the applications are Required or Optional.

   Warning

   Note

   If your users access your BMC AppZone app store by using BMC MyIT, you can also select Requires Approval, which means that users will have to request approval in the catalog before they can access the product.

7. Click Assign. 

To assign applications to a user

1. From the BMC AppZone Administration Console, click People.
   The Manage Users page appears.
2. In the User list, click the name of the user.
3. Click Assign User and select Assign Applications to User.
   The Assign Applications window appears.
4. In the Application list, select the applications that you want this user to have on their devices.

5. In Assignment Type, specify whether the applications are Required or Optional.
   

   Warning

   Note

   If your users access your BMC AppZone app store by using BMC MyIT, you can also select Requires Approval, which means that users will have to request approval in the catalog before they can access the product.

   
   

6. Click Assign.