Sending reports
This topic provides instructions for sending a report via email by using the Send feature.
When you send a report using Send, the file is in Web Intelligence (.wid) format (a proprietary BusinessObjects format). Recipients must be logged in as SAP BusinessObjects users to open the report in this format.
If you want to send a report using another format, such as PDF or Microsoft Excel, first save the report in the desired format in your Favorites folder. Then use Send to email that folder. The computer on which recipients are opening these files must have the associated applications for viewing PDF and Excel files installed on them.
To send a report
- Navigate to the reports as described in Viewing-reports.
- Right-click on the report that you want to email and select Send > Email.
The Send dialog opens and displays the email options. Specify the email settings as follows:
Field
Description
From
Type a return address.
To
Type an address to which you want the object to be sent. If you want to send the object to multiple addresses, use semicolons to separate them.
Cc
Type the address to which you want to send a copy of the report. If you want to send the report to multiple addresses, use semicolons to separate them.
Subject
Type a subject for the email.
Message
Type a short message, if required.
You can add a placeholder to represent an email address in any of these fields; however, you must ensure that the user account is properly set up for the placeholder to work properly. See Troubleshooting-report-issues for more details.
- If you want the report delivered as an attachment to the email, select Deliver Document(s) as Attachment, and then specify your preference for file naming by choosing one of the following:
- Select Use Automatically Generated Name for a randomly generated file name.
- Select Use Specific Name to specify the file name and type the file name.
- When you are finished making your choices, click Send.
- If you want the report delivered as an attachment to the email, select Deliver Document(s) as Attachment, and then specify your preference for file naming by choosing one of the following:
Related topics
- Additional-SAP-BusinessObjects-Business-Intelligence-platform-documentation for details about accessing SAP documentation. Consult the SAP BusinessObjects administration documentation for comprehensive information about sending reports.
- Configuring-an-SMTP-server