Searching for work orders

You can perform the following types of searches for work orders:

• A defined search based on work orders that are linked to your ID or your group's ID
• A one-time custom search by using the Work Order Search form
• A custom search built by using specific search qualification criteria that can be saved for reuse

The Defined Searches option provides a predetermined set of criteria that you can use to find work orders. For example, you can use a defined search to search the database for all work orders in Open status. A defined search looks only through records that are in some way associated with you through your login ID or group ID, such as, records assigned to you or to your support group.

A custom search looks through all the records that meet your search criteria, regardless of their associations to people or groups. Use this type of search when you are looking for a record not associated with your ID or your group's ID, or any time you need to search all records.

You can run a one-time custom search, or you can create and save them for reuse.  After you save a custom search, you can view it in the My Searches node of the Defined Searches list.

To run a defined search

1. On the Work Order console, from the Filter By field, select Defined Searches.
2. Select the option that corresponds to the search to run.
   You can select By Status, By Role, or By Work Order Type.
3. Click the criteria that defines the status of the records to see.
   For example, to see all open records by status, click All Open. The results of the search appear in the Console List.

To run a one-time custom search

1. From the navigation pane of the Work Order console, select Functions > Search Work Order.
2. Using the tabs and fields, build your search condition.
3. Click Search.
   The application displays a search results list that contains all the records that meet the specified criteria.
4. Scroll through the list to find a specific record.

To define and save a custom search

1. At the top of the console, click the  icon.
2. In the Search Name field of the My Searches dialog box, type a name for the search.
3. Click Build Search Qualification to open the Advanced Qualification Search Builder dialog box, and then define the search qualification.
4. From the Keywords or Fields selection boxes, select the keywords or record fields on which you want to search.

5. (Optional) To insert operators (+, =, >,<, and so on), click the appropriate operator button and place literal values between double quotation marks:

   'Urgency' = $NULL$
   'Priority' = "High"

   Example

   If Allen Allbrook is performing an incident request review and he needs to search for incident requests that meet the following criteria:

   • Impact => 2-Significant/Large or 1-Extensive/Widespread

   • Service = Payroll Service

     ('Impact' = 2-Significant/Large" OR
     'Impact' = "1-Extensive/Widespread")
     AND 'Service' = Payroll Service" AND
     'Last Resolved Date' >= 07/19/2018"

   To search for articles where Business Service = Payroll Service:

   'Business Service' ="Payroll Service" AND
   'Last Resolved Date' >= "07/19/2020"

6. Click Select to close the Advanced Qualification Builder, and then click Save.
7. Close the Manage My Searches dialog box. 
   The search appears in the My Searches list of the Filter by field.

To edit or delete a custom search filter

1. At the top of the console, click the  icon beside the Filter by field to open the Manage My Searches dialog box.
2. Under My Searches, select the search filter that you want to modify or delete.
3. To modify the search filter, edit it as necessary and then click Save.
4. To delete the search filter, click Delete.
5. Click Close.