Configuring ticket review
To review tickets in smart IT, the system administrators must configure review settings in BMC Remedy IT Service Management. This topic covers the configuration settings for reviewing change requests, release tickets, and knowledge articles.
The following review processes are supported for change request, release tickets, and knowledge articles:
|Ticket type||Change request||Release requests||Knowledge articles|
|Processes||Change Level CI-IA - Business||Release Level - Initiate||RKM_Level_All|
|Change Level CI-IA - Close Down||Release Level - Planning||RKM_Level_One|
|Change Level CI-IA - Implementation||Release Level - Build|
|Change Level CI-IA - Review||Release Level - Test|
|Release Level - Deployment|
If CIs are attached to release, then CI specific chains are triggered. Release has CI specific chains, which get triggered when we attach CIs to the Release. For example, Release Level CI - Initiate.
Before you begin
You must ensure that the following preconditions are met.
- Smart IT users who are going to be approvers are onboarded in Smart IT.
- Lifecycles of change request, release, and knowledge articles are configured.
Configuring status for approval phases
- On the IT Home page go to Applications > Administrator Console > Application Administration Console > Custom Configuration.
- On the Custom Configuration tab, select Foundations > Advanced Options > Approval Process Configuration.
On the Approval Process Configuration window, specify the form name and company, and click Search.
Ticket type Form name Change request CHG:Infrastructure Change Release RMS:Release Knowledge article RKM:KnowledgeArticleManager
The Review phase details are displayed in the search result.
Select a phase for example, Review phase of a change request.
Ensure that its status is set to Enabled, and on the Approval Process tab, the Impacts Approval Status field is set to Yes.
- On the Status Flow tab, under Begin specify the status that triggers the approval. When the change request is moved to this status, the approval process begins.
If the ticket is kept on hold, it remains in the status that triggered the review process.
- Under Approved, specify the next status to which the change request is moved, if it is approved.
- Under Reject, specify the status to which the change request is moved, if it is rejected.
- Under No Approvers, specify the status to which the change request is moved, if there are no approvers.
- Save the settings.
You configure such that when a change request is moved to Request for Authorization status, the review process should be triggered.
- If the ticket is approved, it is moved to Request for Change status.
- If it is rejected, it is moved to Rejected status.
- If it is kept on hold, it remains in the Request for Authorization status.
Mapping approvers with review phases
You can configure individual approvers and support group approvers for reviewing change requests, release tickets, and knowledge articles from the Approval Mapping form. In case of support group approvers, only those members of the support group who have the approver functional role can review tickets.
- On the Custom Configuration tab, select Change Management > Approval > Approval Mappings.
- Click New Search.
- From the Approval Indicator drop down, select the ticket type Change.
- Select the phase name for example, Review.
To map individual approvers:
- In the Approval For drop down, select Individual.
- Specify the first name, last name, approver ID.
To map group approvers:
In the Approval For drop down, select Group.
- Specify the support company, organization, and group name in appropriate fields.
- Specify the Assignment Availability as Yes.
When the change request ticket is in the specified phase, the selected individual or groups are mapped as the approver.
You can map multiple approvers for a ticket when it is in a specific phase. You can also have multiple approvers for each review phase of the ticket.
You must configure individual and group approvers on the CTM:People form in BMC Remedy ITSM.
To configure primary approvers
- On the CTM:People form, search for the person you want to configure as the reviewer.
- On the Support Group tab select Support Group Functional Role tab and select the support group.
- Click the Update Support Group and Role button.
- On the Update Support Group Memberships and Role window, select that particular group and give the approver functional role to the selected person.
To configure alternate approvers
- On the CTM:People form, search for the person you want to configure as the alternate reviewer.
- On the Alternate Approver tab, click the Update Alternate Approver button.
- On the Alternate Approvers window, specify the company, first and last name of the alternate approver, specify the start and end date for the alternate approver to review tickets on your behalf.
- Click Add.
To configure ad-hoc approvers
In Smart IT, when a change request or release ticket is in review, approvers for that ticket can add individual and support groups as ad-hoc approvers. Ad hoc approvers can only be added to an active approval process where there are still pending approvals. This functionality helps to ensure that all relevant signatures are obtained. The ability to add ad hoc approvers to a change request is limited to:
- Any user with Infrastructure Change User permissions that belongs to the assigned Change Coordinator or Change Manager support group
- Any user with Infrastructure Change Master permissions
- Any approver (or alternate approver) on the change request who has permission to view the change request
You can select individual approvers who have an active People record with a login ID. The user does not need to be a member of a support group or have the Infrastructure Change Approver functional role to be added as an approver. For group approvers, at least one member of the group must be a member of a support group that is assigned to review the ticket and have the Infrastructure Change Approver functional role.
To configure individual as ad-hoc approver, follow these steps in Smart IT:
- On the Open tab of the Approval list pane, click +Add Approver > Add Approver.
- Search for the approver, and add the approver.
- Click Close.
Configuring mandatory and optional approvers
In AR System, Approval Server, open the phase form. On the Basic tab, you can select One must sign or All must sign in the If Multiple Approvers drop down. For example, you have mapped 5 approvers for a change request when it is in review. If you select One must sign, then any one of the five approvers can review the ticket. If it is set to All must sign, the all 5 approvers must review the ticket.
On AR System - Approval Server Role Definition form, in the If Multiple Approvers drop down you must specify One must sign or All must sign for the reviewers you have configured.
Configuring password authentication for review phase
You can configure password authentication to authenticate reviewers on the approval banner in Smart IT. You can set password authentication as per review phases, and if required, you can skip password authentication for a particular review phase. Reviewers must use their Smart IT password to authenticate themselves.
- In BMC Remedy ITSM, on the Process Definition form, on the Basic tab, specify the following details:
- Review process
- Form name
- Validate Approvers as Yes
- Require Password as Yes
- To reflect this update, you can either wait for a maximum 30 minutes, or you can manually clear the Smart IT cache. For more details, see Clearing the Smart IT cache.
If you set Require Password as No, then the system will not ask for password authentication of the reviewer.
Configuring RSSO authentication for approvers
If you have already integrated Smart IT with BMC Remedy Single Sign-On, and you want to authenticate approvers by using BMC Remedy Single Sign-On, you must uncomment the BMC Remedy Single Sign-On Web Agent filter and filter mapping elements.
Smart IT supports only BMC Remedy Single Sign-On version 9.1 and later. You must uncomment the xml section in web.xml if BMC Remedy Single Sign-On version is 9.1 and later.
To uncomment, you must follow these steps:
- Stop SmartIT/MyIT Tomcat service.
- Edit the web.xml file in Smart_IT_MyIT/ux/WEB-INF.
(Windows)C:\Program Files\BMC Software\Smart_IT_MyIT\Smart_IT_MyIT\ux\WEB-INF
Uncomment the BMC Remedy Single Sign-On Web Agent <filter> and <filter-mapping> elements (by deleting <!-- and -->):Uncomment
<!-- Remedy SSO webagent filter. Uncomment when needed --> <!-- <filter> <filter-name>RSSOFilter</filter-name> <filter-class>com.bmc.rsso.agent.RSSOFilter</filter-class> </filter> <filter-mapping> <filter-name>RSSOFilter</filter-name> <url-pattern>/rest/sso/validate-reauth</url-pattern> </filter-mapping> -->
- Restart SmartIT/MyIT Tomcat service.