Overview of asset profiles in Smart IT
An asset profile shows you detailed information about an asset and provides links to other records so you can easily see and understand the connections among assets, people, and the help desk. From any asset profile, you can drill down into linked records to discover more specific information about those items and to explore their relationships. For example, if you are looking at an asset profile for a laptop, you can find the name and location of the owner. You can also find records linked to the laptop, such as incidents, change requests, and work orders. From any of those records, you can drill down to discover more information related to your line of inquiry.
Profiles for various assets are organized in a similar way; however, the details vary depending on the type of asset being described. This topic familiarizes you with the information available in an asset profile.
Information displayed in asset profiles
This section displays the name of the asset, the asset type and subtype, and the name of the associated company.
You can perform the following actions:
Details (varies depending on asset type)
This section provides more details about the asset, including the ID, description, manufacturer, installation or availability date, financials, and so on.
The information in this section depends upon the type of asset.
This list contains activities related to the asset, including includes tickets created for the asset, updates to asset information, and updates to asset ownership.
Crowdsourced assets include a link to BMC MyIT, where you can access the full activity thread. Activity notes that you add in Smart IT for crowdsourced assets do not flow to the corresponding asset in BMC MyIT. Also, for crowdsourced assets not associated with an item in BMC Atrium Configuration Management Database (BMC Atrium CMDB), the Activity feed is read-only. For additional information, see the Crowdsourced information section in this table.
The most recent activities are at the top of the list, and a filter is available to help you manage the information in the list. (For crowdsourced assets not associated with an item in BMC Atrium CMDB, this filter is unavailable.)
This section provides editable information about the asset owner, the asset location, and the site.
This section appears only for user-created assets in BMC MyIT (see Crowdsourced assets). Basic information about an asset is shown, such as the asset owner, status, and location on a floor map. You can access complete information about the user-created asset from a link to BMC MyIT. For more information about user-created assets in BMC MyIT, see Finding places and assets (BMC MyIT documentation).
These areas display information about the following items:
Where applicable, clicking an item listed on a tab opens a detailed record about that item. For example, if you click an outage preview in the Outages tab, you see a detailed view of the outage.
Most tabs also have a link from which you can add a related item to the tab. For example, on the Related Items tab, if you click Related Item, you can add other records to the profile.
This tab tracks the relationships between an asset and specific people, organizations, departments, and support groups. You can also relate the asset to a person, company, organization, department, or support group directly from the People tab.
Asset profiles can include information about BMC Remedy ITSM assets and BMC MyIT assets. BMC MyIT assets (or crowdsourced assets) appear in Related Items in incidents and work orders, and in related Configuration Items in change requests in Smart IT.
Relationships occur when users submit service requests from BMC MyIT that are associated with user-created assets defined in BMC MyIT. In such cases, fulfillment tickets automatically generated from the service request display the BMC MyIT asset as a related item. Crowdsourced assets cannot be removed as related items from tickets in Smart IT.
BMC MyIT can be configured so that customers can update the status of user-created assets. Smart IT displays the asset status that the customer is reporting in BMC MyIT, along with the location of the asset, on the same floor plan that customers see in BMC MyIT. Additional information about crowdsourced assets shown in Smart IT includes the BMC MyIT asset description, type, and location on a floor map.
A crowdsourced asset might also be related to a BMC Remedy ITSM asset, which is stored in BMC Atrium CMDB. In this case, the asset profile includes information from both the BMC Atrium CMDB asset record and the BMC MyIT asset. Also in this case, the asset description comes from BMC Atrium CMDB. For crowdsourced assets that are not related to an item in BMC Atrium CMDB, only the BMC MyIT asset information appears.
For more information about BMC MyIT assets, see Finding places and assets in the BMC MyIT documentation.
Finding places and assets (BMC MyIT documentation)