Viewing service delivery statistics in Smart IT

In the universal client, the Dashboard displays statistics for the services delivered to a particular company, such as the percentage of tickets with on-time completion in the past month, the size of the critical ticket backlog over time, and the current number of open tickets by status and priority. Use this information to evaluate overall service desk performance or the performance of specific support groups, or to gauge customer satisfaction based on that performance.

Notes

Service delivery statistics are not available in mobile clients.
The charts you can see depend upon your access permissions. For more information, see Smart IT Permissions.

To view statistics

Select the Company for which you want to view statistics.
Specify one or more support groups to include in the statistics by changing the Perspective. For example, choose My Groups, All Groups, or the name of a specific group.
If applicable, select a subset of the data in the charts; for example, only open tickets with critical and high priority.

The following information is provided:

KPIs
Backlogs
Open tickets
Change request backlog and statistics

KPIs

Different KPIs are displayed, depending on the ticket type.

KPIs (%)	Description (based on data for the past month, for the selected support groups)
First-Call Resolutions	Percentage of resolved incident tickets that were resolved without being transferred to another group
On-Time Completions	Percentage of closed incidents, work orders, or service requests that were closed without an SLA Breach
Scheduled Work Orders	Percentage of open work orders that are scheduled
Resolutions Accepted	Percentage of resolved incident tickets that were not kicked back
Completions Accepted	Percentage of resolved service requests that were not reopened

Note

Each KPI statistic is colored green when it is 80% or above, orange when it is 60% or above (but less than 80%), and red when it is below 60%.

KPI calculations

Click to expand...

KPI	Calculation
First-Call Resolutions	100 x (incidents resolved without being transferred)/(incidents resolved) incidents resolved without being transferred = select count() from the HPD:HelpDesk form where ('Contact Company'= $ Company$) AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <") + $endDate$) + ") AND ('Group Transfers' = 0) incidents resolved = select count() from the HPD:HelpDesk form where ('Contact Company'= $ Company$) AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <") + $endDate$) + ")
On-Time Completions	Incidents 100 x (closed incidents without SLA breach)/(closed incidents) closed incidents without SLA breach = select count() from the HPD:HelpDesk form where ('Status' = "Closed") AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <=") + $endDate$) + ") AND ('Contact Company'= $ Company$) AND ('SLM Status' != 3) AND ('SLM Status' != 4) closed incidents = select count() from the HPD:HelpDesk form where ('Status' = "Closed") AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <=") + $endDate$) + ") AND ('Contact Company'= $ Company$) Work orders 100 x (closed work orders without SLA breach)/(closed work orders) closed work orders without SLA breach = select count() from the WOI:WorkOrder form where ('Status' = "Closed") AND ('Completed Date' >=") + $startDate$) + ") AND (' Completed Date ' <=") + $endDate$) + ") AND ('Customer Company'= $ Company$) AND ('SLM Status' != 3) AND ('SLM Status' != 4) closed work orders = select count() from the WOI:WorkOrder form where ('Status' = "Closed") AND ('Completed Date' >=") + $startDate$) + ") AND (' Completed Date ' <=") + $endDate$) + ") AND ('Customer Company'= $ Company$)
Scheduled Work Orders	100 x (work orders open and scheduled)/(work orders open) work orders open and scheduled = select count() from the WOI:WorkOrder form where 'Customer Company'= $ Company$) AND ('Status' < "completed") AND (‘Scheduled Start Date' != $NULL$ " OR ‘Scheduled End Date' != $NULL$ ") work orders open = select count() from the WOI:WorkOrder form where 'Customer Company'= $ Company$) AND ('Status' < "completed")
Resolutions Accepted	100 x (resolved incidents not kicked back)/(resolved incidents) resolved incidents not kicked back = select count() from the HPD:HelpDesk form where ('Status' = "Closed") AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <=") + $endDate$) + ") AND ('Contact Company'= $ Company$) AND ( 'Kickback_Count' = $NULL$ OR 'Kickback_Count' = 0) resolved incidents = select count() from the HPD:HelpDesk form where ('Status' = "Closed") AND ('Last Resolved Date' >=") + $startDate$) + ") AND ('Last Resolved Date' <=") + $endDate$) + ") AND ('Contact Company'= $ Company$)

Backlogs

These charts show incidents, work orders, and service requests that were open at the end of a given day. You can view the data as follows:

Click Past 30 days or Past 180 days to change the range of data.
(Incidents only) Click a colored button in the chart legend to show or hide All incidents or Critical incidents.
Mouse over the chart to show the backlog for a particular date.

Open tickets

These charts show currently open incidents, work orders, and service requests by status and priority. You can view the data as follows:

Click a colored button in the chart legend to show or hide tickets with a specific priority, such as Critical or High.
Mouse over the chart to show the exact number of tickets with a particular status and priority.

Change request backlog and statistics