Creating ServiceNow incidents from BMC Helix Operations Management events by using MuleSoft Anypoint platform

BMC Helix iPaaS, powered by MuleSoft provides a pre-built integration template that enables you to create incidents in ServiceNow for BMC Helix Operations Management events. To use the integration template with the values that are defined out of the box, you update the project configuration with details of your systems and deploy the integration template. 

The template provides the following capabilities: 

Use caseBMC Helix Operations Management to ServiceNow
Create incidents

Creates an incident in ServiceNow when an event occurs in BMC Helix Operations Management

Synchronize data

Synchronizes the status and comments in the ServiceNow incident with the status and worknotes in the BMC Helix Operations Management event

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BMC Helix Operations Management to ServiceNow data flows

The following images give an overview of the data flow for creating and updating a ServiceNow incident from a BMC Helix Operations Management event:



Before you begin

You require the following items to successfully set up and use this integration: 

Required versions
  • BMC Helix Operations Management 20.08 and later
  • ServiceNow New York and later
Authentication and permissions
  • Administrator access to a ServiceNow account
  • Administrator access to BMC Helix Operations Management
MuleSoft Anypoint platform subscription

A valid MuleSoft Anypoint platform license

Important: BMC provides pre-build integration templates for the MuleSoft platform, targeting common integration use cases for BMC products. To obtain a MuleSoft platform license, contact MuleSoft support.

Application registration

An API access key, a secret key, and a tenant ID for BMC Helix Operations Management to register BMC Helix iPaaS with your BMC Helix Operations Management instance. Create an API user in BMC Helix Portal, and then add the access key, secret key, and tenant ID to the hom_tenant_id, hom_access_key and hom_client_secret project variables you define in the project. 

Task 1: To generate the secret key and ID for BMC Helix Operations Management

  1. Log in to BMC Helix Portal.
  2. Select Common Services > User Management.
  3. Log in to BMC Helix Operations Management.
  4. On the API users tab, click Add API User.
  5. Enter the following details required for the API user:
    • API user name
    • Description
    • Key expiry
  6. Click Confirm
  7. Copy the generated secret key, API access key, and tenant ID values.

    Important

    You can copy the access key, and secret key only when they are generated. After that, they are stored in an encrypted format and you cannot copy them. If you do not copy the values when they are generated or if you lose them, you must generate a new one.

You need these values to register BMC Helix iPaaS with your BMC Helix Operations Management instance.  For more information about generating the tenant ID, access key, and secret, see  Setting up user level API keys .

Task 2: To create a topic to store events

If you are using the Kafka based queuing mechanism, create a topic in Kafka to store event data. Events are organized and stored in topics. Customers must install and manage their Kafka instance. 

To create a topic to store data, complete the following procedure:

  1. Open a terminal session in Kafka and run:
    $ bin/kafka-topics.sh --create --topic bhomEventsWithServiceNowIncidents--bootstrap-server localhost:9092.
  2. After you create the topic, run the kafka-topics.sh command without any arguments to display usage information. You can view details such as the partition count of the new topic. 

    Example

    $ bin/kafka-topics.sh --describe --topic bhomEventsWithServiceNowIncidents--bootstrap-server localhost:9092.
    Topic:quickstart-events PartitionCount:1 ReplicationFactor:1 Configs:
    Topic: quickstart-events Partition: 0 Leader: 0 Replicas: 0

    For more information, see  Create a topic to store events .

Task 3: To download and deploy the integration template project

  1. Download the BHIP 20.08.00 Create ServiceNow Incident from BMC Helix Operations Management Event Update 2021-01-01  file for the integration template.
  2. Log in to MuleSoft Anypoint Platform and select Management CenterRuntime Manager

  3. To configure your integration template, click Deploy application.

  4. To select the .jar file that you downloaded, and enter project details, on the Runtime tab of the Deploy Application page, select the following values: 

    Field nameAction
    Application NameEnter a unique name for your application.
    Deployment Target

    Select the space for deploying the application; for example, CloudHub.

    Application File

    Select Choose File > Upload file, and select the Integration template .jar file.

    Runtime tab
    Runtime version

    Select the MuleSoft runtime version used to develop the application.

    Worker size

    Select a core size for your application. 

    The core size defines resource allocation for your application and impacts performance. 

    For more information about worker size, see  Cloudhub workers .

    Workers

    Select the number of dedicated instances of Mule for the application.

    Deploying your application with more than one worker balances incoming load across allocated worker nodes. It also provides a backup if any of the worker nodes is not responding.

  5. On the Properties tab of the Deploy Application page, add the following values:

    keyvalue
    Kafka properties (Mandatory only if you are using Kafka)

    kafka.use

    To enable the Kafka queuing mechanism for incoming Webhook requests for fault tolerance, set the value to true.

    By default this value is set to false

    kafka.bootstrap.server

    Enter the Kafka server URL in the following format:
    <hostname>:<port>

    Important: If the Kafka messaging system is disabled, enter localhost:9092 in this key.

    ServiceNow properties

    serviceNow.connector.url

    Enter the host URL for ServiceNow.

    serviceNow.connector.username

    Enter the user ID to access ServiceNow.

    serviceNow.connector.password

    Enter the password of the user ID to access ServiceNow.

    serviceNow.connector.version

    Enter the version of your instance of ServiceNow.

    serviceNow.property.callerID

    Enter the ID of the ServiceNow user for whom the incident should be created.
    BMC Helix Operations Management properties
    bhom.connector.url
    Enter the host URL for your instance of BMC Helix Operation Management.

    bhom.connector.accessKey

    Enter the access key of the API user created in Task 1.

    bhom.connector.secretKey

    Enter the secret key of the API user created in Task 1.

    bhom.connector.tenantID

    Enter the tenant ID of the API user created in Task 1.
    MuleSoft API Webhook properties
    api.webhook.profile.usernameEnter the username to authenticate the integration request to the MuleSoft API.
    api.webhook.profile.passwordEnter the password for user defined to access the MuleSoft API.
    Deployment environment
    mule.envDepending on the environment where you want to deploy the project, add one of the following values:
    • dev
    • qa
    • prod
  6. Optionally, if you want to enable email notifications, add the following values:

    keyvalue
    email.property.smtp
    Enter the SMTP host details for email configuration.
    email.property.recipients
    Enter a comma separated list of email addresses for recipients who should receive the notification emails.
    email.property.sender
    Enter the email address from which the notification emails should be sent.
    email.property.username
    Enter the username to access the SMTP server from which notification emails should be sent.
    email.property.password
    Enter the password for the user to access the SMTP server from which notification emails should be sent.
  7. Click Deploy Application
    While the application is being deployed, the log updates are displayed. After the application is successfully deployed, a green circle is displayed next to the template name.

Task 4: To enable the integration

To enable the integrations, you need to run the webhook creation scripts from your MuleSoft Anypoint Platform. These scripts automatically create the required webhooks for the integration.

  1. Log in to the MuleSoft Anypoint Platform and select Runtime Manager

  2. On the Applications tab, click the project name.

  3. On the application details page, click Schedules

  4. Select the appropriate option from the list displayed, and click Run Now. The following options are available:

    NameDescription
    BHOM-Create-Integration_Manual TriggerCreates the required Webhooks to enable creation of incidents in ServiceNow for events created in BMC Helix Operations Management
    BHOM-Purge-Integration_Manual TriggerPurges existing Webhooks defined for the integration template
    ServiceNow-Create-Integration_Manual TriggerCreates the required Webhook to enable sync of worknotes and status between the BMC Helix Operations Management event and ServiceNow incident
    ServiceNow-Pause-Integration_Manual TriggerPauses the sync of worknotes and status between the BMC Helix Operations Management event and ServiceNow incident
    ServiceNow-Purge-Integration_Manual TriggerPurges the existing Webhook defined to enable sync of worknotes and status between the BMC Helix Operations Management event and ServiceNow incident
    ServiceNow-Resume-Integration_Manual TriggerResumes the sync of worknotes and status between the BMC Helix Operations Management event and ServiceNow incident

    After you enable the integration, a corresponding incident is created in ServiceNow when an event is created in BMC Helix Operations Management. Updates made to the ServiceNow incident status or worknote are synced with the BMC Helix Operations Management event.

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