BMC Helix ITSM Suite service

This topic provides BMC Helix ITSM Suite customers with information specific to service operations. For BMC Service Management product-specific documentation, visit the Product Overview page

The following items are documented for this service:

Licensing

The BMC Helix ITSM Suite service is available with the purchase of any of the following line items from your ordering document:

LicenseUnit of Measurement

BMC Helix ITSM - Suite User License

per named user - SaaS

BMC Helix ITSM - Suite Concurrent User License

per concurrent user - SaaS
BMC Helix ITSM on BMC Cloud (Public Sector) - Suite User Licenseper named user - SaaS
BMC Helix ITSM on BMC Cloud (Public Sector) - Suite Concurrent User Licenseper concurrent user - SaaS
BMC Helix ITSM (FedRAMP) - Suite User Licenseper named user - SaaS
BMC Helix ITSM (FedRAMP) - Suite Concurrent User Licenseper concurrent user - SaaS
BMC Helix ITSM on AWS (DoD Impact Level 4) - Suite User Licenseper named user - SaaS
BMC Helix ITSM on AWS (DoD Impact Level 4) - Suite Concurrent User Licenseper concurrent user - SaaS

BMC Helix ITSM on AWS (DoD Impact Level 5) - Suite User License

per named user - SaaS

BMC Helix ITSM on AWS (DoD Impact Level 5) - Suite Concurrent User License

per concurrent user - SaaS

BMC Helix ITSM for Migrations - Suite User License**per named user - SaaS
BMC Helix ITSM for Migrations - Suite Concurrent User License**per concurrent user - SaaS

Please refer to Service location for available datacenter locations.  

BMC Helix ITSM for Migrations Entitlements

The BMC Helix ITSM for Migration subscription service is available as an option for BMC Helix Remedyforce customers.

With the "per named user - SaaS" unit of measurement, each named user accessing the application has an assigned license that is not available to other users.

With the "per concurrent user - SaaS" unit of measurement, a concurrent user accesses the application from a pool of shared licenses if one is available.

Reminder:

Users accessing the service via the BMC Helix Digital Workplace portal, commonly referred to as end users, require only a Read license type; however, if a user is assigned a named or concurrent license and accesses via this portal, they are consuming their assigned license type. A Read license enables a user to submit and modify requests as part of the BMC Helix Digital Workplace entitlement.

License entitlements

The following applications, features, and utilities are available with the purchase of BMC Helix ITSM Suite.

Entitlements - BMC Helix ITSM Suite applications, features, and utilities
  • Incident Management
  • Problem Management
  • Asset Management
  • Configuration Management (CMDB)
    • Normalization Engine
    • Reconciliation Engine
    • Atrium Explorer
    • Atrium Impact Simulator
    • Common Data Model
    • Class Manager
    • Product Catalog and Definitive Media Library
    • Service Catalog
  • Change Management
  • Release Management
  • Service Level Management
  • Smart IT, including mobile access
  • ITSM AI capabilities**
  • Digital Workplace Basic (self-service, limited capacity)
  • Digital Workplace Catalog*
  • Data Management utility Open link
  • Personal Data Privacy (for GDPR) utility Open link
  • Atrium Integrator Spoon client Open link
  • Converged Innovation Suite, including Dev Studio and Innovation Studio*
  • BMC Helix Dashboards*
  • BMC Helix Portal*
  • ChatOps - Swarming and Collaboration*

*Available in version 21.3 and later.

**Not available with BMC Helix ITSM for Migrations - Suite User License, BMC Helix ITSM for Migrations - Concurrent User License.

***Not available with BMC Helix ITSM services hosted within the Canada Government data center.

BMC Helix ITSM AI Classification and ChatOps are not activated by default. Please submit a Support Case to have these features enabled for your subscription service, if required.  

  • ITSM Foundation functionality:
    • Foundation data management (people, orgs, locations, and so on)
    • Knowledge Management
    • Asset CI Management
    • Task Management
    • Work Order Management
    • Broadcasts
    • Outages
    • Service Context
    • Calendar
    • IT collaboration: agent-to-agent chat and email
    • ITSM dashboard and reports
    • ROI console
    • Smart Reporting - for existing customers, including  mobile devices Open link
    • Service Resolution Open link  / Proactive Service Resolution

For additional details, see BMC Helix ITSM application components.

A purchase of a BMC Helix ITSM Suite subscription entitles the customer to the following BMC Helix Digital Workplace Basic named users:

  • For each named BMC Helix ITSM Suite license, 100 named BMC Helix Digital Workplace Basic licenses
  • For each concurrent BMC Helix ITSM Suite license, 250 named BMC Helix Digital Workplace Basic licenses

If these entitlements are not enough for your organization, additional capacity may be purchased via the BMC Helix Digital Workplace Basic service.

Additional license terms

The following additional terms apply to the BMC Helix ITSM Suite service:

  • A user license is needed for all interactions with the BMC Helix ITSM applications provided by BMC, even if customized. There is no free read access to these ITSM applications from BMC.
  • Licensing terms and conditions are as defined in the governing master agreement and take precedence over any published description from this site.
  • Entitlements are subject to change.
  • Non-production environments are configured with the same license capacity as the production environment. 
  • User licenses cannot be shared between multiple users; each user license entitles one user access to all license capabilities referenced above and these entitlements may not be split between multiple users.
  • Purchased licenses are only valid on one production environment.
  • Each user can have only one license type - fixed, concurrent or read.
  • A concurrent user license is consumed from the pool as soon as the user logs into the system and is held for a minimum of one hour in case of inactivity.
  • It is recommended that users with the Administrator permission have a fixed license assigned to avoid being locked out of the system.
  • Each customer must have a minimum of three (3) named user licenses.
  • Integrations into the BMC Helix ITSM Suite service system may not be used to circumvent user licensing.
  • A maximum device limit of three (3) is applied to BMC Helix Digital Workplace Basic licenses; purchasing BMC Helix Digital Workplace Advanced removes this restriction.
  • An ITSM user named or concurrent license entitles the user with a Smart Reporting license of the same type, as long as it is used for reporting against BMC Helix ITSM applications or extensions thereof.  The Smart Reporting component may not be used for reporting on non-ITSM applications that are independent of the BMC Helix ITSM solution. Use for non-ITSM reporting or for reporting from other data sources require that a license be procured  by the customer directly with Yellowfin. Note that BMC now offers a new powerful dashboard and reporting option with BMC Helix Dashboards.
  • Read license capacity is limited to the BMC Helix Digital Workplace Basic entitlement capacity or the number of BMC Helix Digital Workplace Advanced purchased capacity.
  • Certain fixed licenses are configured by BMC for use in-application and for the purposes of providing support to the customer. These licenses are not billed to the customer.

Standard environments

Your purchase of BMC Helix ITSM Suite provides the following environments:

  • Development
  • Quality Assurance
  • Production

Additional environments are available for any BMC Helix service for an additional fee. See BMC Helix additional environment option.

Add-on services

The following optional add-ons are also available for an additional fee:

Related topics

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Comments

  1. Shekhar Raj

    Is BMC Helix Dashboard also entitled for 'ITSM user named or concurrent license' similar to SmartReporting? Or users with DWP license also can use BMC Helix Dashboard?

    Oct 07, 2021 09:02
    1. Dhanya Menon

      Hello Shekhar,

      Thank you for the comment. Only the following license type users from BMC Helix ITSM are allowed to log in to BMC Helix Dashboards: Fixed, Floating, and Bundled. Users with a DWP license cannot use BMC Helix Dashboards.

      Thanks,

      Dhanya

      Jul 25, 2022 10:57
  2. Tassio Costa

    Hi Dhanya,

    I created a dashboard to monitor the use of licenses in the helix dashboard, but some people cannot see the graph, ITSM informs that they do not have permission to view the "AR System Current License Usage" form, which profile these people have to have to be able to see these graphs?

    thanks.

    Aug 02, 2023 08:39
    1. Dhanya Menon

      Hello Tassio,

      Thank you for your query.

      I checked with the SME and it looks like only the AR System Administrator user will be able to see the the data. Can you please check with your AR System Administrator?

      Let us know if you need more information.

      Thanks,

      Dhanya

      Aug 04, 2023 08:15
  3. Diego Felipe Rodriguez Gomez

    "A user license is needed for all interactions with the BMC Helix ITSM applications provided by BMC, even if customized. There is no free read access to these ITSM applications from BMC." Could you explain this better. Whem concurrent license reach the max value and another uses tries to log in, and there are no license available, We understand that Read license is assigned, meanwhile a concurrent license is freed. This read license connection will to imply a cost?

    Nov 17, 2023 09:03
    1. Nikhil Deshpande

      When the number of concurrent users reaches the licensed limit, new users are not allowed to log in.

      Dec 01, 2023 08:10