Inheriting an existing record definition to a new record definition

You can create a record definition by extending or inheriting the details from an existing record definition.

Following are the advantages of inheriting from an existing record:

• Prevents you from creating all the properties from the beginning.
• Makes the record definition process faster.
• Lets you inherit all the properties and behaviors of the super record definition.
• Lets you modify properties such as fields and rules in the subrecord definition.

Records are defined as follows:

• Super record definition: Is the existing record from which the properties and behaviors are extended or inherited.
• Subrecord definition: Is the new record definition that inherits the properties and behaviors of the super record definition.

Although you can simply modify the inherited properties from the super record definition, the permissions of the super record definition do not get copied to the subrecord definition.You must separately add the permissions to the subrecord definition.

For example, if you have an existing record definition called Ticket, and you inherit this record definition to create a new record definition called Incident, then Ticket is the super record definition and Incident is a subrecord definition.

Before you begin

Before you create and manage record definitions, ensure that you have created a project and deployed it in BMC Helix Innovation Studio. For more information, see Creating a Project using Maven and the Archetype.

To inherit an existing record definition to a new record definition

1. Log in to BMC Helix Innovation Studio and navigate to the Workspace tab.
2. Select the application or library to which you want to inherit a record definition.

3. Select Records > New > Regular Record. 

   The record with default fields is displayed. 

4. In the Details section, click .
5. From Record Inheritance section, click Inherit from a Record Definition.

6. From the Record to Inherit drop-down list, select the record definition from which you want to inherit the preferences.
   

   Note

   The Application/Library scoped definitions are marked with an asterisk ( * ). Ensure that you follow the guidelines listed in Object definition scope before you select these definitions.

   The following table provides information about the properties:

   Item	Description
   Core Fields	Inherits all the core fields from the super record definition to the subrecord definitions. If you select the Shared data with inheritors check box, the core fields of the super record definition are inherited by default. Note: You cannot remove any core fields from being inherited to the new record definition.
   Rules	Inherits all the rules that are associated with the super record definition.
   Field Permissions	Inherits all the permissions that are associated with the fields of the super record definition.
   Associations	Inherits all the associations that are applied to the super record definition.
   Audit Field Properties	Inherits all the field-level auditing properties that are configured for the super record definition.

7. (Optional) Specify the inheritance properties for the record definition.  

   The following table provides information about the properties:

   UI Item	Description
   Shared data with inheritors	Shares a common database with all the subrecord definitions that are inherited from this record definition. You can search the database of super record definition and retrieve all the instances of super record definition and its subrecord definitions. When you select this check box, by default the core fields of the super record definition are inherited and cannot be modified.
   Make Abstract	Prohibits the user from creating instances of that record definition. For example if Shape is abstract record definition and Circle is inherited record definition then you cannot create instance of Shape record definition.
   Make Final	Prohibits the user from inheriting this record definition.

8. Save the record definition.

Limitations for inheriting existing record definitions