Configuring fields with selection lists

When you select a field type that allows the users to only select values (such as Single Select or Multi-Select), the Choices section is included. You can create and maintain value lists quickly.

To configure a field with a selection list

  1. Open the item that you want to modify:
    1. Click the Administration tab.
    2. In the appropriate section, click the name of the container or click Manage to open the container Administration page. Then double-click the container.
      The container details page appears.
    3. In the left pane, click the item link (such as Record Definitions in workspaces or Contacts in address books).
      The Items page appears. 
    4. Double-click the item.
      The item details page appears.
  2. In the left pane, click Fields.
  3. Do one of the following:
    • Click Add > Add field to create a field and select either a Single Select or Multi-Select field type.
    • Click Add > Add shared field and select a Single Select or Multi-Select field.
  4. Configure the value list:
    1. In the Choices field, type the values that you want available for this field, one on each line.
      Each line represents an option in the value list.
    2. Click Add choice(s).
      The values appear in the list field below this button, in the order that you entered them.
    3. (Optional) Format the value list as follows:
      • To delete a value, select it and click Delete.
        The value is removed from the list.
      • To move values up and down in the list, select values and drag them to new locations.
      • To sort the list in ascending or descending order, click Sort choices and select Ascending or Descending.
        To return to the original order, click Sort choices again and select Custom.
  5. To identify a default value, scroll up to the Default Value field, and select the value that should appear initially.
  6. Click Save again.
  7. Publish the container to implement your changes:
    1. In the breadcrumb trail, click the container link.

    2. Click Save and Publish.

      A confirmation message appears.

    3. Click Yes.

      The Publication Succeeded message appears, showing the number of errors and warnings.

Next step

Add the new field to the appropriate forms, following the instructions provided in Configuring forms.

Related topic

Configuring fields

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