Managing groups

After you create users, you can combine multiple users into groups that represent the functional groups in your organization (for example, Quality Assurance or Database Admins group). Using groups, you can assign a set of roles for a collection of users. You can also create new roles and provide custom access permissions for these roles.

You can add multiple groups to a team and associate the groups with the team's applications and environments. A group can have different roles assigned for each environment. You can specify an email address for a group to send event notifications to all members of the group.

This topic consists of the following sections:

To create a group

1. Go to System > Groups and click Create Group at the right side of your screen.
2. In Name, enter a name for the group. 
3. (Optional) In Email, enter an email address for the group.

4. From the Current Members list, select users for the group.

5. (Optional) Ensure that the Root Group check box is selected to grant users in the root group access to all tabs and capabilities.
6. Click Add Roles.
   The Select Roles dialog box opens.

7. Move roles that you plan to use for this group to the right column, and then click Select Roles.

   Note

   If you enabled LDAP authentication, additional fields appear on the Create Resource Group page and you can create LDAP group mapping. For more information, see Creating LDAP group mapping.

8. Click Create.

To edit a group

1. Go to System > Groups.
2. For the appropriate group, in the Actions column, click Edit.
3. NEW IN 5.0.03.01 To select multiple or all users to be assigned to the group, click the Change User link against Current members. 
4. In the Select Users dialog box, select multiple users from the left pane and use the  buttons to move the selected users to the right pane.
   (Optional) You can also use  buttons to select all users that are currently available. 
5. Click Select Users. 

6. Make any other necessary changes and then click Update.

   Note

   If multiple administrators open the same group at the same time to edit an object (for example, group members), a validation check occurs to prevent the overwriting of a previous administrator's changes. Before BMC Release Process Management saves your group changes, it checks for changes that were made after you opened the group for editing. If someone else did edit the group after you opened it, an error message displays. You must refresh the page to see the changes made in the group. You can then make your own changes and save them.

To make a group inactive

1. Go to System > Groups.

2. For the appropriate group, in the Actions column, click Make Inactive.

   Note

   A user cannot make a group inactive if this group is the only group to which the user belongs.

Related topics

Creating LDAP group mapping

Managing teams

Managing users