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Managing obligations, both formal and informal, is a key component of managing vendor relationships. You need to be able to identify obligations that are not met on time or at expected quality levels before they have a chance to negatively impact the business. These obligations can be on either side, that is, they can be on the part of the vendor or the IT organization.



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consolidates information about obligations into one, easily accessible view. You gain visibility into not only current but also future obligations against which you can create reminders and track the status. In addition,

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promotes accountability by formalizing obligation ownership.


In

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, an obligation can be associated with a vendor, a contract, or an issue. An obligation can be an action to be performed by a representative of the organization or by the vendor. If the obligation is completed by a vendor, it is still assigned an in-house owner to ensure completion.
Typical obligations vary somewhat depending on their associations within

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:

  • Vendor Obligation
    May be an informal, high-level commitment that is often a result of the personal relationship with a vendor contact. An example is a promise from the vendor to send product documentation within a week.
  • Contract Obligation
    Typically a formal commitment that reflects the terms and conditions of a contract and enables you to track deliverables against it. It serves as a means of capturing the owner, a due date, and the contract terms to which it applies. Examples are expiration and payment dates.
  • Issue Obligation
    Primarily enables you to track an action item for which an owner and resolution date have been identified and for which you can set up reminders. An example is a committed date for resolving a critical issue.
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    You can display a selectable list of obligations, which includes all three types of obligations, or you can display separately some or all of the obligations for a vendor, contract, or issue.