To resolve a case, you must complete all tasks available on the Tasks tab of a Case form.
Tasks available in the Tasks list cannot be deleted. HR agents who have access to a case can complete and reassign tasks.
This topic describes the key concepts related to tasks that you need to understand to effectively work on tasks:
Tasks that you might need to complete can be one of the following types:
Multiple tasks are automatically generated in the Tasks list from one or more of the following solution types:
Single ad hoc tasks are added by HR agents on the Tasks tab of a Case form.
All tasks added to a case, appear in the Task list.
All single and multiple tasks are displayed in the Task list in the chronological order. The order of multiple tasks added from the primary solution, secondary solutions, and ad hoc templates is defined by the order of tasks defined in these solutions.
All child tasks that you add to a parent task are displayed in the Pending section until you complete the a task. The completed tasks are displayed in the Completed section. When you close the parent task, the child tasks are displayed in the In Progress section.
The tasks can be in one of the following statuses:
Status of a task | This status is applied to... | When... |
---|---|---|
In Progress |
| The status of a related case changes to Work in Progress. Note: Changing a case status to Pending does not change the status of tasks available in the case. |
Pending |
| |
Canceled | All tasks | The status of a related case changes to Canceled . |
Completed | A selected task | The task is completed |
All ad hoc tasks added by an HR agent who opened a case are by default assigned to this HR agent. All tasks added from a secondary or primary solution, or an ad hoc template can be assigned to different HR agents.
Tasks can be completed by:
By using a Task form, you can perform the following tasks:
Task | Tab of the Task form | More details |
---|---|---|
| Journal | Options in task journal are the same as in the Adding entries to a case journal |
| Related Items | This is a quick way to access forms related to the task. |
| Task Details | The options available on the Task Details tab vary depending on the task type. |
Open a new case from the task form | Actions > Add Case | You might need to open a new case from a Task form if completion of a task you are working on requires some additional work to be done by other HR agents. |
View your profile | Actions > My Profile | This is a quick way to access your profile. This may be required when you want to review your system permissions. |
View record history | Actions > Record History | Using the task history, you can view a log of the task changes:
|
Create a new solution from a task form | Actions > Add Solution | While working on a non-standard case, you discover that the workflow you applied can be used for resolving similar cases, you can create a new solution. Note: This option is available only to Standard Administrators and Standard Masters. |
View system settings | Actions > System Settings | This is quick way to access system settings, and change the configuration if necessary. Note: This option is available only to Standard Administrators, or Standard Masters. |