This documentation supports the 20.08 version of BMC Digital Workplace Advanced, which is available only to BMC Helix subscribers (SaaS).
To view an earlier version, select the version from the Product Version menu.

Configuring email notifications

To allow end users receive email notifications for services, a system administrator must verify that users have valid email accounts with the company's server and configure the mail server information. A BMC Digital Workplace administrator must then configure the Backend URL in the Admin console to point to the required host.

Users can then enable email notifications for specific events in their BMC Digital Workplace console. For more information about notification events and types of notifications for end users, see Configuring status updates and notifications.

Related topic

Configuring status updates and notifications

Configuring processes to send notifications to users Open link

The following video (2:42) describes how you can configure email notifications in the BMC Digital Workplace Admin console.

To verify that users have valid email accounts


Notifications use the work email address defined in the CTM:People form of BMC Remedy ITSM. If a user specifies an additional email address in the BMC Digital Workplace settings, this email address is not used for notifications.

To enable end users to update their work email address from their profile on BMC Digital Workplace, you must enable the User Profile Data Editing setting in the BMC Digital Workplace Admin console. When this setting is enabled, the work email address updated in BMC Digital Workplace is synchronized with the CTM:People form. For more information about this setting, see Changing client functionality options.

  1. From the Application Administration Console, click the Custom Configuration tab.
  2. From the Application Settings list, select Foundation > People > People, and then click Open

  3. Verify the email address on the General tab.

To configure BMC Digital Workplace to work with your email server

  1. From the BMC Digital Workplace server, open the TomcatInstallFolder/external-conf/ file in a text editor.
  2. Add the following parameters, and provide the values for your company.


    The smtp.account and smtp.pwd parameters are optional.

    The file includes these sample parameters that are commented out.  

    Email server properties<mailhost>.<domain>

    If you use the Gmail SMTP server, add the following parameters: 

    Gmail SMTP server properties 
    Example email settings
    #To enable SSL connection, use 465 port. To enable TLS connection, use 587 port.
  3. Restart the Tomcat server.

To configure the email notifications content 

To configure the email notifications content, in the BMC Digital Workplace Admin console, go to Configuration > Email, fill in the fields, and save the changes:

SenderThe From address displayed to end users in the email.
Service Change Email SubjectCustom subject of the email about a service status change. You can use the following placeholders to customize the email subject: $serviceName$, $serviceNewStatus$, $serviceOldStatus$. Example: $serviceName$ status has changed from $serviceOldStatus$ to $serviceNewStatus$. End users will see the following email subject: Refund request status has changed from In Progress to Closed.
Microblog Activity Email Subject

Custom subject of the email about mentions (with the @ symbol) in posts. For example, your colleague mentions you in the feed. The email notification is sent to your email address with the subject Microblog Activity Notification or You have been mentioned in the feed.

Backend URL

Link to your BMC Digital Workplace URL, for example, http://hostname:port/dwp

Email notifications can include deep links that open the applicable area of BMC Digital Workplace. For example, an email notification about a service status change includes a link to the service profile in BMC Digital Workplace. If the backend URL is not configured, end users do not receive email notifications.

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