Reviewing the status of service requests
In BMC Digital Workplace Catalog, service catalog administrators, service agents, internal service suppliers, and internal service supplier administrators can check the status of self-service requests.
To ensure that the system is fulfilling services correctly, check the status of self-service requests on the Service Requests page. You can filter service requests, and export the data to a CSV file for further analysis.
To verify request details
- To access service requests, in BMC Digital Workplace Catalog, select Reports > Service Requests.
As a service agent, you have access only to the Service Requests page. - To see the details of a service request, double-click the table item (or select the item and then select Actions > Details).
The Request Details panel displays the following information:
- Overview tab—shows the summary details of a service request such as Requested by, Requested for, Start date/ Completed date, Request ID, Order ID, Rating, etc.
- Request Details tab—shows how the end user responded to the service questionnaire. If a service request has confidential questions in the questionnaire, the confidential answers are not displayed on the User Responses tab.
- Survey Responses tab—shows how the end user rated the service and responded to survey questions.
- Comments tab—shows any comments left by end users after they request a service.
- Error Details tab—shows error details if a service request failed.
If the service was originally created from an imported SRD from Remedy Service Request Management, you can see the Remedy Service Request Management request ID given to the end user. The end user can search BMC Digital Workplace using a given ID. Because this ID is from Remedy Service Request Management, a service agent or IT Administrator can search Smart IT or Remedy Service Request Management using this ID.
To troubleshoot failed requests
When BMC Digital Workplace Catalog cannot fulfill a request, the system returns a Fault status to the end user in the BMC Digital Workplace end user console. The system also reports the failed request on the Service Requests page in BMC Digital Workplace Catalog. Double-click the failed request line to view the relevant section of the error log . You can also export the single request as a CSV file, to send to your IT help desk to investigate with BMC Support.
The following illustration shows Service Request Detail window.
To view the request process
When a process is completed, or if a process is paused, you can open the workflow and view the process to see where it may be waiting for a response.
The following illustration shows an example of a process workflow.
Comments
Hello, Is there a description with the meaning of different border types, eg. bold green border, bold black border ...... Thank you and best regards Christian
Thanks for your comment, Christian Muehlegg.
The bold black border indicates a Call activity element and can usually be expanded to view details. For more information on the elements, please see Workflow designer elements overview. Can you please confirm when you have seen the bold green border? You should see a green border when an element is selected.
Thanks,
Ravee
my question belongs to chapter 'To view the request process'.....
We have 10 parallel call activities, running different power shell scripts. Before each branch an exclusive gateway checks if requester selected this particular option (questionnaire), if yes, the call activity is executed if not, no actions are executed. During runtime, executed call activity boxes are displayed with bold green frame.
Thanks for the additional details, Christian Muehlegg. In the process instance viewer, a bold green border is used to indicate that the call activity is being executed or doesn't have an end time, a bold grey (almost black) border indicates that the activity finished executing, and a bold red border indicates the call activity encountered an error. Hope this helps.
Thanks,
Ravee
How to get report on what data entered while submitting the request? thanks in advance
Hello Pratik Bembde, thanks for your interest in BMC Digital Workplace Catalog. Request data available to the DWP-C admin is given on this page. Select a service, click Actions > Details. Can you please specify what exact data you need to overview?
Thanks,
Olha
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