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BMC Digital Workplace Advanced 19.11 ... Administering Administering BMC Digital Workplace Managing broadcasts and notifications for end users

Configuring status updates and notifications

You can configure status updates and notifications in the BMC Helix Digital Workplace Admin console so that end users quickly see the status of important services and determine whether a problem is local or system-wide. This reduces the number of support calls and additional steps for the end user.

With BMC Digital Workplace, users can receive the following notifications when important events occur:

  • In-app notifications (bell notifications)

  • Email notifications

  • Push notifications

Note

For end users to receive email notifications, the system administrator must configure the email server information of the company and verify that the users have valid email accounts with the specified server. The BMC Digital Workplace administrator must provide the Backend URL. For more information, see Configuring email notifications.

The following email clients are supported for receiving BMC Digital Workplace email notifications:

  • Microsoft Outlook (both desktop and web clients)
  • Gmail

If a BMC Digital Workplace administrator rebrands the application, the email notifications are automatically rebranded with the new logo, product name, and global navigation style. For more information, see Rebranding BMC Digital Workplace.

Related topics

Configuring email notifications

Creating broadcasts

Adding broadcasts in the BMC HR Case Management documentation

Status updates and notifications from BMC Digital Workplace

To set the language for notifications

Localized email and push notifications are not available for the following requests. They are available only in English.

  • Service health
  • Appointments
  • Social

End users receive email and push notifications in the languages given in Supported languages and locales. The following table shows the options a BMC Helix Digital Workplace administrator can use to set the language of push and email notifications:

Selection option

End-user experienceExample

The BMC Helix Digital Workplace administrator disables the Language toggle key. 

An end user receives email and push notifications in the language of their browser settings.An end user Mark has the German browser's locale and receives an email in German. If Mark wants to change the language, he must select another language in the browser settings and log in again. 

The BMC Helix Digital Workplace administrator enables the Language toggle key and selects a language. 

An end user receives email and push notifications in the specified language. 

An end user Mark has the German browser's locale, but the BMC Helix Digital Workplace administrator selects French. If Mark logs in again, he receives emails in French regardless of his browser settings.

The BMC Helix Digital Workplace administrator enables the Language toggle key, selects a language, and allows an end user to override it. See Setting a language for your end users.

An end user selects a preferred language, logs in again, and receives an email in the specified language. 

The BMC Helix Digital Workplace administrator selects Greek. An end user Mark receives push notifications in Greek, but wants to read them in Japanese. He selects Japanese as a preferred language, logs in BMC Helix Digital Workplace again, and receives a push notification in Japanese.

If an end user requests a service with a browser locale that is not supported by BMC Digital Workplace, email notifications are sent in English. 

For information about how to set a language for BMC Helix Digital Workplace for an end user, see Setting a language for your end users.

To enable configurable notifications in BMC Digital Workplace

An end user must perform the following steps to receive the required notifications. 

Note

Configurable notifications are disabled by default after installation of BMC Helix Digital Workplace and for newly added users.

  1. In the BMC Digital Workplace end user console, select Preferences > Notification settings.

  2. Enable email or push notifications for one or more of the following events:

    • Approvals 

      In Approvals, click Edit and select the required notification types.

      Note

      If the BMC Digital Workplace administrator disables the Approvals feature in Admin console > Configuration, the Approval notifications section is hidden from end users on their Preferences page.

    • Requests
      In Requests, click Edit and select the required notification types.

      The following table shows notifications that end users will receive on selecting the appropriate check boxes:

      Status notification typeNotifications for end users
      Submitted

      The end user receives two notifications:

      • Request status change notification (Draft or Initiated) based on the service request workflow.

      • Ordered request notification for all submitted service requests.

      In ProgressThe end user receives a request status change notification (Pending or In Progress) based on the service request workflow.
      Waiting approvalThe end user receives a request status change notification (Waiting approval) that the submitted service request is waiting for approval.
      RejectedThe end user receives a request status change notification (Rejected) that the submitted service request was rejected by the approver.
      CompletedThe end user receives a status change notification (Completed) that the submitted service request was implemented and completed.
      ClosedThe end user receives a status change notification (Closed) that the submitted service request was closed.
      CanceledThe end user receives a status change notification (Canceled) that the submitted service request was canceled.
      FailedThe end user receives a request status change notification (Failed or Fault) based on the service request workflow.
    • Feedback survey

    • Social activity

To enable notifications for service health items

  1. Select My Stuff > Service health, and then navigate to a specific service page.
  2. On the service health item page, select the notifications that you want to receive for the particular item.

Notification events and types of notifications

The following table describes the events for which notifications are sent to end users and the types of notifications that can be sent for each event:

Notification eventDescriptionIn-app
notification		Push notificationsEmail
notification

Request status change

BMC Digital Workplace supports notifications for the following types of requests:

  • Requests from BMC Remedy IT Service Management 

  • Requests from BMC HR Case Management

  • Requests from BMC Helix Business Workflows

  • Requests from BMC Digital Workplace Catalog

Users who request a service receive notifications when the status of the service changes, for example, from In Progress to Completed.

Note: Users do not receive notifications if the request is created by an agent in BMC Helix Business Workflows.

no

yes

yes

Delegation ruleUsers who are specified as delegates receive notifications when the original approver creates, edits, or cancels a delegation rule.

yes

yes

yes

Request comment

End users receive a notification when an approver or a service request agent adds an activity log or a comment to the service request they raised.

Requesters receive push and email notifications when a new comment or attachment is added to an approval for a BMC Digital Workplace Catalog or BMC Helix Business Workflows service.

Users do not receive notifications under the following conditions:

  • Comments are related to BMC HR Case Management requests.
  • An agent adds request comments in BMC Helix Business Workflows.

yes

yes

yes

Approvals

Users receive in-app notifications when the following events occur:

  • As approvers, they receive a notification when a new change approval request or service approval request is created.
  • As requesters, they receive a notification when the change request or service request they raised is approved or rejected.

Users receive push and email notifications when the following events occur:

  • As approvers, they receive notifications about their new approvals (single and grouped requests) and when a new comment or attachment is added to an approval by a requester or other approvers (in case of a group approval).

  • As requesters, they receive notifications when a single request, group order, or bundle is submitted.

    Notes:

  • To approve or reject approval from a push notification, an end user must disable pop-up blockers.

  • Approvers and requesters receive service request comment notifications until the request is in the Completed status.

yes

yes

yes

Broadcasts

Administrators can use broadcasts to notify users about events, updates, and important information. These broadcasts appear in the BMC Digital Workplace end user console for users.

Users cannot disable broadcast notifications.

yes

yes

no

Social activity

Users receive notifications when the following events occur:

  • A user is mentioned in a post created by another user.
  • Another user comments on a post in which the current user is mentioned.
  • Another user comments on the post of the current user.

no

yes

yes

Feedback survey

Users get feedback notifications for their recently completed:

  • IT service requests
  • HR requests

  • Requests from BMC Digital Workplace Catalog

Notifications are sent when the following conditions are met:
  • The service request has a survey mapped to it.
  • The service request status changes to Completed.
  • The user has enabled survey notifications.

Notes:

yes

yes

yes

The following table describes the events for advanced features for which notifications are sent to end users and the types of notifications that can be sent for each event:

Notification eventDescriptionIn-app
notification		Push notificationsEmail
notification
Service health status change

Users can get automatic status updates for services they are interested in, such as email and SharePoint.

Users can enable or disable the notifications of services that they follow by navigating to the specific service page.

yes

yes

yes

New appointment

Users receive notifications about new appointments that they create in BMC Digital Workplace.

Users cannot enable or disable these notifications as they are part of in-app and email notifications.

yes

no

yes

Cancelled appointment

Users receive notifications about canceled appointments in BMC Digital Workplace.

Users cannot enable or disable these notifications as they are part of in-app and email notifications.

no

no

yes

Shared requestUsers receive enhanced email and push notifications when their requests are shared with other users.

no

yes

yes

For information about notifications in BMC Digital Workplace Catalog, see Status updates and notifications from BMC Digital Workplace.

For more information about the types of notifications that requesters, OBO users, and collaborators receive, see Processing business requests. 

This version of the documentation is no longer supported. However, the documentation is available for your convenience. You will not be able to leave comments.

Last modified by Olha Horbachuk on Nov 09, 2020
concept key_concepts getting_started status_updates notifications assistance

Comments

  1. Stephen Mcdonnell

    On Notification Settings for Requests, is their a reason why the Status "Pending" is not shown as a tick option ?

    Is this because it should always be enabled ?

    Thanks Stephen

    Sep 28, 2021 08:12
    1. Olha Horbachuk

      Stephen Mcdonnell, yes, you are right.

      Sep 28, 2021 10:07

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Configuring email notifications
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