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Importing service catalog items

Service catalog administrators and internal service suppliers can populate a service catalog with items from external systems. You can import services through connectors that provide the capability to import items as services. 

A typical service import process includes the following stages:

Import overview

Each imported service has the status set to Pending status, and does not have a version. If a service that is being imported has workflows and questionnaires, these workflows and questionnaires are imported as well, and can be associated with services created in  BMC Digital Workplace Catalog . 

Services imported through connectors

Not every service connector contains items that can be imported. The following  BMC Digital Workplace Catalog  connectors provide the capability to import items as services in the service catalog:

ConnectorItems that can be imported
AWS Marketplace connectorEC2 instances available in Amazon Cloud
AWS Service Catalog connectorServices available in the AWS Service Catalog
Azure connectorOperational rules for Microsoft Azure virtual machine services and for Microsoft Azure storage account services
BAO connectorTrueSight Orchestration (formerly BMC Atrium Orchestrator) services
Citrix XenMobile connectorServices configured on the Citrix server
Client Management connectorBMC Client Management operations rules
Client Management Command connectorBMC Client Management mobile commands
CLM connectorBMC Cloud Lifecycle Management offerings, with external links to service fulfillment in BMC Cloud Lifecycle Management
Flexera connectorCatalog items from Flexera's application manager
Remedy connectorService Request Definitions (SRDs) from Remedy Service Request Management, including workflow and the service questionnaire

For a catalog administrator to import items as services through a BMC Integration Service custom connector, a developer must include that capability in the connector. For more information, see Integrating BMC Digital Workplace Catalog with BMC Helix Integration Service.

Before you begin

Create and configure a connection for the connector, as described in Configuring service connectors.

To prepare services for import

BMC Digital Workplace Catalog  imports service details that are needed to complete the catalog profile. The service connector provides the data interfaces to fulfill service requests through the external system.

  1. Create a service type template with the required mapped fields. 
    For details about templates, see Service type templates.
  2. (Optional) Create a fulfillment workflow to attach to the item during import. 
    For more details about workflows, see Workflows for service fulfillment.

To import services from external systems 

The Catalog Queue lists the service connectors that contain items that you can import into the service catalog:

When you import services from external systems through a service connector, you might be prompted to provide additional information, or to perform additional steps, depending on the capabilities supplied through the integrating connector.

  1. Go to CatalogImport (Catalog Queue).
  2. Select a connector with a catalog of importable items, and then click Catalog Import Options.
  3. Select one or more items to import, and then click Configure.
  4. Select a template, and then click Profile Details.
  5. Map the connector information fields to the template fields.
  6. (Optional)  To test the appearance of the imported service, click Preview item.
  7. Click Save.
  8. If the Workflow configuration option appears below Profile Details, choose or create a workflow and question set that will be used to fulfill requests for this service.

    You can also attach a workflow (see Designing a simple workflow) and a question set (see Creating service questionnaires) after you import the service.

  9. Click Queue for Import.

  10. Click Import Items to complete the import.
    The selected services are successfully imported. You can access these services by selecting Services > Services

After you  import a service from Remedy Service Request Management, you can perform one of the following actions:

  • Retain the generated workflow
  • Attach a new workflow
  • Attach an existing workflow that runs the generated workflow by using the Call Activity element
  • View and edit the service questionnaire


The following restrictions apply to services imported from Remedy Service Request Management:

  • You cannot copy the workflows of these services, although you can rename them.
  • You cannot view or modify actions and triggers in a service questionnaire.

Factors to consider when reimporting  services from Remedy Service Request Management 

If you reimport a previously imported service request definition (SRD), all services that use the workflow and questionnaire that were generated from the imported SRD, are updated with the updated workflow and questionnaire. Upon reimport of an SRD that has previously been imported, you must consider the following factors:

Scope of reimport

Upon reimport of an SRD, not only this SRD is updated, but also all services that use a workflow and questionnaire generated from the reimported SRD. All reimported services get a new Pending revision.

Data to reimport

If you are about to reimport a previously imported service, you can define what data you would like to reimport to update the imported service:

  • To update only workflows and questions, click Do not overwrite. Select this option if you do not want to import service profile changes.
  • To update the whole service, select Overwrite. Select this option if you want to import all service metadata. 

The following illustration shows the Overwrite existing service profiles? window.

All services that use a workflow and questionnaire generated from the reimported SRD are updated. They get a new Pending revision with the updated workflow and questionnaire.

Revisions used 

Reimported services might have multiple revisions. The following revisions are used to determine which metadata to import:

  • If a service has more than one revision, the metadata from the Published revision is imported.
  • If a service has no published revision, the metadata from the most recently modified revision is imported.

To configure imported services

When you have imported the required services, you might need to configure them for usage by end users in  BMC Digital Workplace . 

The configuration process includes the following stages:

Configuring imported services

Perform the following tasks to configure an imported service:

1Edit a service as required:
  • Add workflows and questionnaires if they are not available in the source service.
  • Check whether costs need to be adjusted.
    Costs might be imported from the service. For example, price value from the SRD is imported into the Cost Adjustment field as a One Time payment under the General Category. The Expected Cost from SRD is not imported from BMC Service Request Management.
  • Add service level agreements (SLAs).
  • (Optional) Update the service profile with rich media, such as images and videos.
2Publish the edited service.Approving and publishing services
3Entitle the service to end users. You must entitle services to users through virtual marketplaces because the entitlement details are not imported from the connector.Entitling end users to services, bundles, and banners

To import categories from external systems

You can import one or more categories from an external system. When you import categories and their subcategories, BMC Digital Workplace Catalog shall retain the category and subcategory structure. You could also choose to import a single subcategory as a main level category. For information about this process, see Adding and updating service categories.

To import services exported from another BMC Digital Workplace Catalog system

You might need to copy services from one BMC Digital Workplace Catalog system into another. For information on this process, see Copying services from another system.

Where to go from here

To make a service available as part of a service bundle, see Adding and updating bundles.

To add a service to a section of the catalog, see Setting up sections in the Catalog.

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