Associating cost centers to cloud users

Cost centers are used to identify which business units to charge costs to.

In BMC Cloud Lifecycle Management, as a cloud administrator or a tenant administrator, you can associate cost centers to cloud users. You can associate the following types of cost centers to users:

• Primary - Only one primary cost center can be associated with a cloud user.
• Secondary - Apart from one primary cost center, you can associate multiple secondary cost centers to the cloud users. 

You can associate cost centers to users while adding new users or editing existing users. Only active cost centers can be associated to users. If you select a cost center as a primary cost center, you cannot add it as a secondary cost center. You can only add a secondary cost center is you have already associated a primary cost center with the user. When you search for cost centers to associate to the user all global cost centers and the cost centers added to the tenant are displayed in the search results.

The following BMC Communities video (5:06) describes how to associate cost centers to cloud users and how to remove associated cost centers.

https://youtu.be/08a5SRJtCeU

To associate cost centers to cloud users

1. From the Administration Console, click the vertical Workspaces menu on the left side of the window and select Tenants.
2. On the Tenant Management pane, select a tenant in which you want to add new users and click the Users tab.
   The users belonging to this tenant are displayed in the left side of the pane. 
   By default, a user is selected from the Users list and the details for the particular user, such as the name, address, role, login ID, and quota details, are displayed. 
3. Click Add User  to add a new user.
4. On the Add New User dialog box, enter the requested information. 
   The fields marked with an asterisk (/*) are mandatory.
   1. From the Tenant list, select the tenant in which you want to add the user.
      By default, the selected tenant is displayed.  
   2. Enter the information, as required in the mandatory fields. 
      For more information, see Creating and managing users in BMC Cloud Lifecycle Management. 
   3. Click the Cost Center tab. 
   4. To add a primary cost center, on the Primary Cost Center table, click Add Primary CostCenter .
   5. On the Cost Center Search dialog box, if you are aware of the cost center code, and the cost center name for the cost center that you want to associate with the user, enter the information in the requested fields and click Search.
      All global cost centers and the cost centers added to the tenant are displayed. 
      The following figure displays the search results.
      
   6. From the search results, select the cost center that you want and click Add.
      The primary cost center is associated to the user. 
      
   7. To add a secondary cost center, on the Secondary Cost Center table, click Add Secondary Cost Center.
   8. On the Cost Center Search dialog box, click Search.
   9. From the search results, select the cost center that you want to add for the user and click OK. 
   10. (Optional) Select the cost center that you want to add for the user and click Apply.
       The cost center is added and is not seen in the search results any more.  
   11. (Optional) To add multiple secondary cost centers, you can select multiple cost centers from the search results and click OK.
       The cost centers are added and the dialog box is closed. 
5.  Click OK.

To remove associated cost centers from cloud user

If you want to remove the associated cost centers to the cloud user, you must remove the secondary cost centers before removing the primary cost center. 

1. From the Administration Console, click the vertical Workspaces menu on the left side of the window and select Tenants.
2. On the Tenant Management pane, select a tenant in which the user is created and click the Users tab.
   The users belonging to this tenant are displayed in the left side of the pane. 
3. Select a user from the list and click Edit User.
4. On the Edit User dialog box, click the Cost Center tab.
5. If the user is assigned any secondary cost centers, select one of the secondary cost centers, and click  to delete the cost center. 
6. After the secondary cost center is removed, on the Primary Cost Centers table, click  to delete the primary cost center. 
7. Click OK.  

Related topic

Working with cost centers