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Financial Asset Information

The following parameters are available to define financial information for the devices of your network:

Parameter

Description

Lifecycle Status

Select the lifecycle status from the list box. The predefined values are:

  • On Order : The asset was already ordered but has not yet arrived at its destination.
  • Received : The asset arrived at its destination.
  • In Stock : The asset has arrived at its destination and is currently located in the warehouse.
  • Deployed : The asset is installed at its final destination.
  • Retired : The asset has arrived at the end of its lifecycle and was removed from the network.If you have defined your own custom status values these are also available in this list.

Asset Tag

Enter the unique identifier of the asset. The identifier can have no more than 64 characters.

Asset Owner

Click the Add User icon to the right of the field to select the owner of this asset.

Department

Click the Add User Group icon to the right of the field to select the department that is responsible for this device. The department is represented by a user group.

Location

The country/region/town/building/geographical area at which the asset is located.

Managed By

Click the Add Administrator icon to the right of the field to select the support contact who is responsible for this asset.

Vendor

Enter the name of the vendor of the asset, for example, Hewlett Packard or Dell .

Vendor SKU

The unique identifier of this asset as assigned by its vendor (stock-keeping unit).

Invoice Number

Enter into this field the number of the invoice.

PO Number

Enter the number of the purchase order for the asset.

Warranty Cost

Enter the total cost for the warranty contract of the asset.

Support Cost

Enter the total cost for the support contract of the asset.

Support Provider

Enter the name company that provides the support for this asset.

Support Provider Phone Number

Enter the phone number under which your direct contact at the support provider can be reached.

Purchase Date

Select in this field the purchase date of the asset. You can clear the field again by clicking the Erase icon to the right of the field.

Invoice Date

Enter into this field the date of the invoice. The date must be equal to or later than the Purchase Date .

Date Received

Select in this field the date at which the asset arrived at its destination. This date must be later than the Purchase Date value. You can clear the field again by clicking the Erase icon to the right of the field.

Service Start Date

Select in this field the date at which the asset went online, that is, was finally up and running. This date must be later than the Date Received value. You can clear the field again by clicking the Erase icon to the right of the field.

Support Expiration Date

The date at which the support contract for the asset runs out.

Warranty Expiration Date

Select in this field the date at which the warranty for the asset expires. This date must be later than the Service Start Date value. You can clear the field again by clicking the Erase icon to the right of the field.

Purchase

Select this radio button if the asset was purchased.

Purchase Cost

Enter into this field the total purchasing costs of the asset.

Residual Value

Enter into this field the currently remaining value of the asset. The residual value is an estimate of the value of the asset at the time it is sold or disposed of; it may be zero. Residual value is also known as scrap value or salvage value.

Useful Life (months)

Enter into this field the total amount of time that the asset is expected to be up and working in your network in months from the service start date onwards.

Depreciation Type

The method used to calculate the costs:

  • Straight Line : the most often used method, in which the company estimates the residual value of the asset at the end of the period during which it is used to generate revenues (useful life) and expenses a portion of original cost in equal increments over that period.
  • Declining Balance : the book value is multiplied by a fixed rate.

Lease

Select this radio button if the asset is subject to a leasing contract.

Lease Cost of Asset

Enter into this field the total costs for the lease of the asset.

Lease Term (months)

Select from this list the time in months for the leasing contract.

Lifecycle Status

Select the lifecycle status from the list box. The predefined values are:

  • On Order : The asset was already ordered but has not yet arrived at its destination.
  • Received : The asset arrived at its destination.
  • In Stock : The asset has arrived at its destination and is currently located in the warehouse.
  • Deployed : The asset is installed at its final destination.
  • Retired : The asset has arrived at the end of its lifecycle and was removed from the network.If you have defined your own custom status values these are also available in this list.

Manual Status Updates

Be aware, if a device is deprecated, its lifecycle status is automatically set to Deprecated , even if the automatic update is deactivated.

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