Generating charge-back reports

Financial managers use the Cost Management Reports dialog box to generate reports to check charge-back information. For example, you can generate an Unallocated Report to determine whether any costs have not yet been billed to a cost center. If you find unallocated costs, you can assign them to appropriate cost centers. You can generate the following types of reports: Charge-back Invoice, Charge-back Summary, Cost Incurred from Source, Unallocated Report, and Adjustment Report.

After you view charge-back reports, you can make any necessary modifications to the charge-back information for the current period. Then you can generate charge-back invoices to send to other departments for approval at the end of each period.

To generate a report

1. On the Asset Management console, from the navigation pane, choose Functions > Manage Costs.
2. In the Manage Costs form, if you have not yet generated charge-back entries for the current period, follow the procedure in Generating a list of charge-back entries.
3. Click Reports.
4. In the Cost Management Reports dialog box, select the company.
5. If you have not made any changes to charge-back entries for the current period, skip to step 8 to print the report. If you have made changes to charge-back entries, select one of the following options from the Generate Option field. These options generate charge-back entries for split cost centers. You can retain or discard any adjustments that you made in the current period.
   • Preserve Adjustments — If you want to retain changes made to charge-back entries in the current period
   • Remove Adjustments — If you want to discard changes made to charge-back entries in the current period. To generate a record of adjustments before you remove them, generate an Adjustment Report before you select this option.
   • Calculate Split Allocation for Adjustments — If you made changes to split cost centers in the current period

     Note

     If your charge-back entries include split cost centers, you do not see information about these cost centers in the table. Details about split cost centers appear in the Allocation To and Allocation From rows in the following reports: Charge-back Invoice, Charge-back Summary, and Cost Incurred from Source.

6. Click Generate Costing Entries.
7. Respond to the confirmation message by clicking OK.
   The most recent process that you have run appears in the top of the Process Log table. If the table includes an entry with a status of Done With Message, for more information, you can view the process messages. See Viewing and printing process messages.
8. Click the Step 2: Print Reports tab.
9. Select options for the report.
   • For Period Start Date and Period End Date, specify the dates for the beginning and the end of the period for which you want to print the report.
   • If you want the report to include information for a specific cost center, specify the name of the cost center. If you want it to include information for all cost centers, leave the Cost Center field blank.
10. For Report, select the type of report you want to generate:
    • Charge-back Invoice — Creates an invoice for the charges made to cost centers, including charge-back percentage
    • Charge-back Summary — Lists the total charges made to cost centers, including charge-back percentage
    • Cost Incurred from Source — Lists the base costs charged to cost centers, without including a charge-back percentage
    • Unallocated Report — Summarizes the costs that have not been billed to any cost center, and lists records that still have the default value of Unallocated in the Cost Center Code field
    • Adjustment Report — Lists the adjustments that have been made for the current period
11. Click Print Report.
12. In the Enter Values dialog box, for each of the fields in this form, select the value that you want to change.
    Type the new value in the Enter a Value field. You must complete each field, or the report is not generated.
    • To change the title, type a new name for the report.
    • To add a subtitle, type a subtitle for the report.
    • To change the currency type used to calculate charge-back costs in this report, select a new currency and a value.
    • To define a charge-back percentage for reports that support this value, select a percentage and type a value.
13. Click OK.
    The report appears.
    
    
    
14. Select an option for the report:
    • To print the report, click the Print Report icon at the top of the window.
    • To export the report to another format, click the Export Report icon at the top of the window. In the Export dialog box, select a format for the data and a destination for the file, and click OK.
    • To scroll through the onscreen data, click the navigation icons at the top of the window.
    • To close the report window, click the close box in the report window.