This documentation supports the 21.05 version of BMC Helix ITSM: Asset Management. To view an earlier version, select the version from the product version menu.

Modifying purchase requisitions

You can search and modify purchase requisitions or purchase line items that you have created and submitted.  

You can modify or remove purchase items when the purchase requisition is in one of the following states:

  • In Preparation
  • Pending Pricing
  • Quote In Progress
  • On Hold
  • Pending Approval
    In this state, you can reduce the quantity of items or remove items. You cannot add new items.

To modify purchase items

  1. Find a purchase requisition, as described in Searching for purchase requisitions.
  2. Click the Line Items tab.
  3. Select the purchase item that you want to view or modify, and click View.
  4. In the Line Item Information form, make your changes.
  5. Click Save.
    The Purchase Requisition form appears, and the line item that you created appears in the table.
  6. Click Save again.

To remove purchase items

  1. Find a purchase requisition, as described in Searching for purchase requisitions.
  2. Click the Line Items tab.
  3. Select the purchase item you want to remove and click Remove.
  4. In the confirmation message that appears, click Yes.
  5. Click Save.

To make changes to a rejected purchase requisition

If the purchase requisition has been rejected instead of approved, it is routed back to the configuration administrator to make changes.

Do the following steps:

  1. Find a purchase requisition with a Rejected status, as described in Searching for purchase requisitions.
  2. In the message that appears, click one of the following buttons:
    • Modify — The purchase requisition reappears and the status changes to In Preparation. Make the necessary changes, and click Submit for Approval.
    • Cancel Requisition — The purchase requisition reappears and the status changes to Canceled. You cannot make more changes to the requisition.
    • Close — The status of the purchase requisition remains as Rejected.

Purchase requisition states

A purchase requisition can be in any of the following states, depending on the stage at which the purchase requisition is at: 

  • In Preparation — The requester is modifying the purchase requisition.
  • Pending Pricing — The purchase requisition has been routed to purchasing for pricing.
  • Quote In Progress — The purchase requisition is in purchasing and is being priced.
  • On Hold — The requester or the approver suspended the purchase requisition.
  • Pending Approval — The purchase requisition is pending approval. In this state, you can reduce the quantity of items or remove items. You cannot add new items.



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