Approving or rejecting requests via email
You can directly approve requests via email. When email-based approvals are enabled, an email notification is sent the individuals who have approval authority for the request. Those people either can approve or reject the request directly from the email notification.
If the approval process requires a password or requires that rejection of a request includes a business justification, you cannot use email-based approvals. If this is the case, you must approve the request from Approval Central.
Approval email notifications are also sent out to any alternate approvers defined for the process. However, if the approver adds an alternate approver after the email has been sent, the alternate approver will not receive the email.
The following figures show examples of approval emails. Instructions for approving and rejecting requests via email are provided after the figures.
Email for a change request approval
The Server Timezone Offset displays the time zone offset information where the Remedy AR System server is located.
To approve or reject a request via email
- In the approval email that you receive, click the request ID link to view the details of the request. However, this is not applicable for service requests.
Click Approve or Reject.
An email formatted with your approval or rejection reply is displayed.
The Approve and Reject buttons are displayed in the email by default. However, you can customize the definitions for these buttons by using the email based approval HTML templates (for example,
Additionally, if you do not want to receive the notification related to the approval or rejection of a request, from the SYS:Notification Messages form, select the required template in the Email Template Name field, and then clear the Fallback Template Name field. For more information, see Customizing notification messages.
Send the email without modifying the text.
Do not modify the content followed by the #DO NOT MODIFY FOLLOWING TEXT# text in the email.
You are notified of the success of the approval or rejection by email, as shown in the following figure:
If you attempt to approve or reject a request that is in a state that cannot be changed (approved, rejected, closed, or canceled), you receive an approval error notification email, as shown in the following figure:
If you receive an Approval Error Notification, click Launch Approval Central to view the status of the request.