Exporting and emailing reports

You can export and email reports in the following formats:

• HTML
• PDF
• CSV (for certain table- and list-based reports)
• RTF

To export a report

1. Within the report, click Export.

2. Select the export file format (HTML, PDF, CSV, or RTF).
   
   

   Note

   The time it takes to export or email a report depends on the size and the format of the report being generated. PDF reports are generated much slower compared to the other formats.

   

3. When emailing a summary type report, to include individual (usually per-device) details reports along with the overall summary report, select Include All Details. Because the number of details could be very large, it is limited by the Maximum Number of Details in Exported Reports system parameter.

   Note

   The Include All Details option is not available for the CSV export format.

4. To hide sensitive data (for example, passwords) in a report that includes configuration data (alone or within transcript data), select Hide Sensitive Data.
   BMC Network Automation automatically enforces hiding sensitive data when reports are exported or emailed when the user's role has the Access Sensitive Data right denied (for more information, see Adding or editing a role). That is, the option to hide sensitive data appears only when you have the Access Sensitive Data right; otherwise, sensitive data is automatically hidden.

5. (Applicable for versions 8.9.01 and later, and only for CSV format) To hide header and footer, select Hide Header and Footer. A CSV export without hidden header/footer includes the title and selection information as lines at the top, and the generation date/time in a line at the bottom, which can interfere with how the data is presented in a spreadsheet. Select to hide the header and footer when you want the spreadsheet to be more cleanly formatted.

6. Click OK. 
   The report is exported. 

7. When the browser prompts you, choose whether to open or save the exported data file to a specified location.

To email a report

1. Within the report, click Email.
   By default, the email will be sent to you.
   
   
2. (Optional) To enter additional recipients or to remove yourself, click  beside the To field and then select additional users or distribution lists, or enter adhoc email addresses.
   
   
3. (Optional) In the Email dialog box, edit the default subject line.
4. Select a format for the email (HTML, PDF, CSV, or RTF).

5. When emailing a summary type report, to include individual (usually per-device) details reports along with the overall summary report, select Include All Details. Because the number of details could be very large, it is limited by the Maximum Number of Details in Exported Reports system parameter.

   Note

   The Include All Details option is not available for the CSV export format.

6. To hide sensitive data (for example, passwords) in a report that includes configuration data, select Hide Sensitive Data.
   BMC Network Automation automatically enforces hiding sensitive data when reports are exported or emailed when the user's role has the Access Sensitive Data right denied (for more information, see Adding or editing a role). That is, the option to hide sensitive data appears only when you have the Access Sensitive Data right; otherwise, sensitive data is automatically hidden.
7. (Applicable for versions 8.9.01 and later, and only for CSV format) To hide header and footer, select Hide Header and Footer. 
8. Click Send to generate the email.
   An event is logged in the Event Log confirming that the email was sent, or reporting an error if the email could not be sent.